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Teams365 Blog

Daily tips, tools and blog posts for leaders and their teams. Daily posts since January 2014. The Teams365 blog is brought to you by Jennifer Britton, founder of Potentials Realized, and author of Effective Group Coaching and From One to Many: Best Practices for Team and Group Coaching.

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#TEams365 #3106 - 5 Productivity tips for Remote and Hybrid Teams

7/7/2022

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As indicated at the start of Chapter 18 in Reconnecting Workspaces, everyone on virtual teams will benefit from enhanced skills and practices in the areas of time management and personal productivity. It is not only for leaders or business owners, but for everyone.
Here are five things which support accelerated work in the virtual space.
1. Helping team members learn to leverage their own work: Help team members become better with prioritization. Embrace tools such as sprints (working in shorter periods), time trackers, task lists, and Learning to Say No. It may also involve identifying collaborative partners.

These tips should be read in line with tips around etiquette and systems in Chapter 7 which balance off the personal and technical side of time management.


2. Circadian rhythms: Know when you are at your best. Also known as the science of time, chronobiology studies the circadian rhythms of a person.
At what time of your day are you at your prime?
When is it important to downshift?

3. Knowing where people are spending their time: For many years I have supported individuals, teams, and groups exploring their time through an activity called the time tracker. It gives people a sense of how much time people really are spending on tasks. Many of us get surprised when we find out where our time actually goes. One of the first steps in time management is getting a sense of where you actually spend your time.

In 15- to 30-minute blocks every day, note down what you are doing. This might include commuting, in meetings, taking the kids to tennis, meals, recreation, strategic work, one-on[1]ones with team members, etc. At the end of the week, tally up where your time has been spent.

Questions to consider:
• What do you notice about where your time is being spent?
• Any surprises?
• What’s significant?
• What needs to be changed?
• How does this week differ from other weeks?
• What would be one change you’d like to commit to for the next week? What impact could this have?

There are a number of different ways you can now track your time: old school using paper and pen, as well as apps. If you have a copy of PlanDoTrack or Coaching Business Builder, be sure to work through your trackers in the workbook/planners.

4. Systematize: There are many things we do in any given work day. Some tasks which are fraught with repetition could be automated (think bills), while others we do one way because we always have.

What are the systems which could benefit the team? Areas you can explore which might need attention:
• Planning times
• Meeting times
• Deep work times
• Commute times
• Reporting times
• Times during which you are having to overwork for team meetings and team events
• Email management—what really needs copying in
• Translation times

Check out Chapter 3 of Coaching Business Builder or PlanDoTrack for more on this topic. 

5. Getting active, and not always being chained to the desk. It’s commonly asserted in remote work that “sitting is the new smoking.” A sedentary lifestyle can have many impacts. 

Regular movement for virtual team members is important. Make things active—our brains flourish when they are hydrated. We need to move as well.

As Thoreau wrote, “Methinks that the moment my legs begin to move, my thoughts begin to flow.” 

Studies on movement and the brain have seen that walking helps to boost brain connections and boosts memory and attention.

Exposure to nature also has been seen to have a boost, particularly in the first five minutes.

The same article links to many global studies which have found that time spent in nature helps with focus, creativity, and longevity.

Enjoy the flow!
​Jennifer

​Jennifer Britton
Potentials Realized |Reconnecting Workspaces | Group Coaching Essentials 
Team and Leadership Development | Coaching | Retreats
Follow us on Instagram @ReconnectingWorkspaces
Phone: (416)996-8326
 
Check out my TEDx talk - Virtual, Remote and Hybrid Checklist
 
Looking to bring your workplaces back together, whether you are remote, hybrid, or face-to-face? Pick up a copy of my book, Reconnecting Workspaces, at Amazon.
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TEAMS365 #2556 – Top 10 Remote Pathways Podcast Episodes for 2020

12/29/2020

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One of my favorite creative projects this past 18 months has been the creation and launch of the Remote Pathways podcast. It’s been warmly embraced by listeners globally. The Remote Pathways Podcast explores the PEOPLE, PLACES and PROCESSES to REMOTE WORK.

I thought it would be interesting to share with you our top 10 episodes for 2020. Here’s what we, and our listeners, LOVED listening to:
  • Trust Safety And Connection (Still the #1 listen!) (Episode 13) 
  • Conflict the Remote Space – Episode 10 
  • Enneagram with Teresa McCloy (Episode 14) 
  • Strengths in the Remote Space (Episode 8) 
  • Every Professional is a Leader in the Remote Space (Episode 17) 
  • Remote Workplace Mindset and Wellness Vision with Special Guest Jennifer Grote (Episode 24) 
  • Team Effectiveness (Episode 15) 
  • Workplace Productivity, Projects and Leadership with Cindy Hooker 
  • Pivot with Kristin Winkle-Beck (Episode 26) 
  • Mentoring with Susan Coombs (Episode 10)  
  • Co-Working in the Remote Space 

Enjoy!
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2555 – Top Effective Virtual Conversations Posts of This Year

12/28/2020

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This year I saw my 2017 book, Effective Virtual Conversations, 10 x in terms of the sales. The world literally went virtual overnight back in March (or even earlier).

As we roll down the year, I thought it would be useful to highlight 5 of my favorite Effective Virtual Conversations posts for the year:
  • From February EVC Tip #174 – Micro-meetings. How many meetings did you attend this year? What would have made them better? Shorter?
  • From this Summer – The Messy Middle – EVC Tip #160
  • Ways to Keep Your Virtual Meetings in the Flow  
  • Effective Virtual Conversations – Stories – EVC Tip #167 
  • And a revisit to this 2017 video on the Habits of Effective Virtual Facilitators 

All the best!
​Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2550 – 10 Posts You Will Want to Check Out from 2020 on Remote Teams and Leadership

12/23/2020

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Yesterday I spotlighted posts on effective virtual conversations. Today I wanted to share ten posts from 2020 about remote work, teams and leadership. These were definitely popular posts from 2020:
  • Building Connection in Your Remote Team #2514 
  • Teams365 # 2276 – Teams in the Remote Space 
  • Teams365 #2304: Remote Enablers in Focus 
  • Teams365 #2346: 5 Types of Team Meetings to Incorporate Virtually this Month
  • Teams365 #2453: What’s getting in the way
  • Teams365 #2137: Navigating VUCA as a Team
  • Teams365 #2109: Remote Team Buster – They’ll Understand

Check out these three articles I published over on Thrive Global as well:
  • In the Spotlight – Teams who work from home
  • 3 Areas to Consider as your team makes the shift to remote work
  • Rapid Change – Areas for Teams to Explore 

What are you going to continue to focus on as you move forward with your work?

Best,
​Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2549 – Posts You Will Want to Check Out From 2020 on Virtual Conversations

12/22/2020

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Little did I know how significant remote work and virtual conversations would feature this time last year when I set my stake in the ground around remote work. With more than three billion people moving to Work From Home arrangements, and social distancing becoming the norm, the need to create engaging virtual conversations became an essential skill set.

As someone who has written on the topics of virtual conversations and remote work for many years now, it was wonderful to be featured in several publications and referred to by others.

Here are some of my favorite posts from 2020 around virtual conversations:

Teams365 #2339: Ways to Keep your Virtual Meeting in the Flow. Read it here.

Teams365 Effective Virtual Conversations Tip #148: What’s Going to Keep It Memorable? – Read it here.

Teams365 #2291:  Virtual Meetings – Keeping them on Track – Read it here.

Teams365 #2170 – Effective Virtual Conversation Tip #123 – Remote Teams: Check it out here.

Teams365 #2023: Keeping It Simple: Read it here.

Teams365 #1225 - Adjusting our Listening in the Virtual Realm - Check it out here.

Teams365 #1609 - Virtual Facilitation Pitfall #9 - Read it here.

Teams #1322: Effective Virtual Conversations Tip 8 - #1322 - Read it here.
 
Plus these articles I wrote which can be found at Thrive Global:

Making Your Next Virtual Meetings and Calls Memorable  - Read it here.

Keeping Your Virtual Meetings on Track:  Read it here.

What were your favorite posts here at the Teams365 blog this year?

With best wishes,
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2543 – Hybrid Work 101 – Making It Work

12/16/2020

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Not so long from now, as a vaccine becomes a reality for many, teams, organizations and businesses are likely to be making the shift back into the office for some. With hybrid work arrangements, it’s important to take a look at the following:

Head back to the basics of teams,

Remember the Remote Work Enablers – these are all still important as we move into hybrid work arrangements, the 7 remote enablers are still critical levers for successful workplace results and relationships. The 7 Remote Work Enablers includes:
  1. Connection
  2. Communication
  3. Clarity
  4. Community
  5. Culture
  6. Collaboration
  7. And Consistency

Which area, or areas, could use more attention?

Revisit your processes - What needs to change when some people are in the office, and others are still working from home, what work processes need to change?

Keep everything simple - One of the mantras of 2020 has been to “keep everything simple”. The complexity is around us when we work remotely, and when we shift to hybrid work arrangements, new layers of complexity emerge – some people working at home/others in the office; a sense that things have returned to how they “once were” when in fact we may be a different business than we were before.

Keeping things simple involves simplifying our practices and processes.

What do you need to simplify?

Related to this is to ensure that there are ways to keep things moving in a way that works for the different styles. Consider bringing things online and moving things forward in a way that works for those who remain virtual and those who are in an office space.

It’s likely to be many more months before a hybrid workplace arrangement exists. What do you want to take note of?

Enjoy!
​Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2541 – Stand Out Virtually Principle – Connect

12/14/2020

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Welcome back to another Monday here at the Teams365 blog. For Stand Out Virtually Principle #4 we have CONNECT. Connection has been a central theme here at the Teams365 blog since I started writing the posts back in 2014. Never before has connection been so important.

Consider what’s important for you around connection in your work. A reminder of the blog post I shared on November 10th about the 5 Layers of Connection and the 12 different ways to incorporate it. Be sure to take a look at that post – here.
​
The five layers of connection are:
  • To you, the host
  • To each other
  • To the content you are offering
  • To the context in which you are having the conversation
  • To the technology

Best wishes,
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2540 Weekly Review

12/13/2020

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Where did the week go!? This week we covered a wide range of different posts including:
  • Saturday’s Weekly Journaling Prompt #133 – “This time, next year, I hope…”
  • Friday’s Flashback to Teams365 #1245 – Six Things Virtual Workers Need (be sure to bring this into your conversations!)
  • Thursday’s Team Building Question and Habit Check
  • Wednesday’s focus on Wednesday Wisdom for Remote Teams
  • Tuesday’s focus on 5 Things to Keep in Mind with your Next Virtual Call
  • Monday’s focus on the Stand Out Virtually Principle: Strong Hand on Process

​Enjoy the rest of the weekend!
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2538 – Flashback Friday – Six Things Virtual Workers Need

12/11/2020

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I’m reaching back to Teams365 1245 which covered a number of elements all remote workers need. Given that most of us will be working this way for the next while, it’s a good reminder before we step into the holidays to see what is important. Consider reviewing these items within the team – is everyone clear on them?
  • Clarity regarding reporting relationships. Who are they to report to on what issues? When is reporting required? If matrix reporting relationships exist, what do they report to whom? What issues need to be co-reported?
  • Clarity regarding expectations regarding working – Hours, approaches, breaks, how to log and share work etc.
  • The technology and ability to connect with others in the team and across the organization. Working remote can be a lonely endeavor and just as social time is important for face to face teams, so is face to face for virtual team.
  • Regular check-ins and feedback. Regular check-ins and feedback may revolve around the questions:
    • How’s it going?
    • What’s working? What’s not?
    • What support do you need?
    • What are your current priorities?
    • What resources do you need in order to get the results you need?
  • Platforms so they can see each other and connect with their team. This could include regular virtual potlucks where the team actually connects for a meal from each of their locations. It could also include face-to-face time – quarterly or on a regular basis.
  • Clarity regarding how to flag issues: What issues to raise and when. Who should they be flagging issues to? When is the team leader available and how?

​Enjoy the conversation!
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2536 - Wednesday Wisdom for Remote Teams

12/9/2020

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It’s Wednesday and we’re going to start going back to the basics for remote teams. Given that we are moving into the last few weeks of the month, it can be valuable to return to our look at the Remote Enablers.
​
If you picked up a copy of the Remote Working Whitepaper I authored earlier this year, you may be familiar with the 7 Remote Enablers:
  • Communication
  • Clarity
  • Collaboration
  • Connection
  • Consistency
  • Community
  • Culture

As a team, where are you on a scale of 1-10?

What’s important about each of these for you?

​What are you doing to support work in all of those areas?

What are the areas which may be a little weaker or not being focused on?

What else is key to have dialogue around? Share elements of work around?

All the best,
​Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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    Author


    Jennifer Britton - Known for her writing and work in the areas of remote and virtual teamwork, leadership, team and group coaching, Jenn is the founder of Potentials Realized, and a former team leader with global organizations including the UN. She is passionate about helping teams and organizations to do their best work. Potentials Realized is a performance improvement company providing training, coaching and facilitation services. We specialize in support to virtual teams, remote work, and virtual facilitation, in addition to our award-winning coaching  and program design services.

    Visit our on-demand courses for team leaders and team members here.

    All blog posts are Copyright 2014-2022.  Jennifer Britton, All Rights Reserved.


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    Activate Your Group and Team Coaching Superpowers - 14 CCEs - 6 weeks - Fridays 1015 - 1130 am ET: January 13, 20, 27 and February 3, 10 and 17 2023


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