As things move into a hybrid workspace, what are the factors to keep in mind in terms of making hybrid meetings work?
First, consider what hybrid meetings are going to look like? Are you going to revert back to having multiple people huddled around in a meeting room, with those calling in remotely a second thought, OR are you going to reinvent what meetings can look like in a hybrid world? There are several options:
- Moving everyone into a virtual space so that each person has equal voice and presence
- Reducing live meetings in favor of asynchronous ones
- Placing an emphasis on moving to regular meetings in person on a regular basis (where feasible)
Key to making meetings and communication in general work, is making it consistent and ensuring that we can be as inclusive in bringing all voices into the room as much as possible.
Second, what is the purpose of the meeting? Clarity around your meeting purpose is essential so you know who needs to be at the table, and what pre-work needs to be completed.
Be sure to check out the 8 Essential Virtual Meeting Questions as you prepare.
Third, what’s going to make the hybrid meeting effective for everyone. Intentionality is key with meetings in the virtual space. It is also important to ensure that you explore meetings from the vantage point of both in-person and virtual.
Finally, use all the tools available in both the virtual and in-person world to activate people. This can include one or all of the Five Engagement Levers – Breakouts, Polls, Whiteboards, Annotation, Chat. What is going to boost your conversation?
Have a great week,
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