Teams365 Blog - Potentials Realized

#TEAMS365 #1947 – Month End Review and Reflection

4/30/2019

It’s hard to believe but here we are at the end of another month. I hope that you will take some time to build in a reflective pause to consider:

What have your major accomplishments been this month?
What goals have you achieved – for the month? The quarter? The year?
What habits and practices have helped you? what got in the way?
What projects have started? Ended? Will continue?
What resourcing has been useful? What else do you need to be successful?
What relationships are important to focus on going forward?

Looking ahead to May:

What are you top 3 priorities?
What are your top 5 goals for the month? (Be sure to note these on your Month in Focus, and Your Monthly To-Dos in the PlanDoTrack)
By the end of May, what do you want to make sure you have achieved?
What are the daily steps or consistent actions you want to undertake?
What relationships are important to foster?
What are key tasks that need to get done? (Write these in the Monthly To Do List is you have a copy of the PlanDoTrack)

If you prefer to have a reflective pause, join me and adapt the questions in the recent quarterly review I hosted earlier this month, as part of the PlanDoTrack series. If you are looking to a guide to take your insights deeper around your virtual business and teamwork, be sure to check pick up a copy of either the Coaching Business Builder (for Coaches) or PlanDoTrack (for virtual and remote teams, leaders and entrepreneurs).

Enjoy the pause!
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development).
Check out the new 19 Tips for Productivity On-Demand Course. If this is your year to get things moving, check it out now. Join Jenn for bi-weekly live group calls until July. $129 US. Learn more and enroll here.

#TEAMS365 #1946 – Effective Virtual Conversations Tip 91

4/29/2019

Welcome back to another Effective Virtual Conversations! This week’s post gets you thinking about “recording”.

It’s likely that in today’s remote work environment that someone is going to be late and/or not attend the meeting. While you don’t want to get into the practice of having people miss meetings, making sure that they can be recorded is an important option, particularly as it can serve as a record of the meeting.

If you are going to record, be sure to check out any local legislation and/or policies around recording and privacy and what agreements need to be obtained in order to share the recording. Check out Rev.com and Temi.com, two transcription services that offer low cost options. You’ll want to try out a couple of options to see what is going to work best for you, AND this can save a lot of time which used to be spent on having someone take hours typing in their handwritten notes.

One real benefit to recording meetings is that you can use the transcript from the call to serve as official meeting minutes. It can also serve as a “going back to” place to confirm who is going to do what as a result of the call.

Another consideration is where will things be housed. Consider a common naming system (i.e. date, focus) and also consider how additional materials may be housed. This could include handouts and other items.

What’s important for you to note about recording with your virtual conversations?

Best wishes,
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development).
Check out the new 19 Tips for Productivity On-Demand Course. If this is your year to get things moving, check it out now. Join Jenn for bi-weekly live group calls until July. $129 US. Learn more and enroll here.

#TEAMS365 #1945 – Check out the PlanDoTrack Weekly Planning Hacks

4/28/2019

This weekend I wanted to share links to one of my sister blogs, the PlanDoTrack blog which is focused on personal productivity and time management issues, particularly for virtual and remote team members, entrepreneurs and leaders.

For several months now I have hosted a weekly Wednesday series on short productivity hacks - things that you might keep in mind to get more leverage with your time, focus and work. They are posted at the PlanDoTrack blog, and then I also do a quick Facebook Live around them as well.

Here’s what I’ve covered since the start of this series:

Pomodoro Technique
Color Coding
Master Minds
Accountability
Write it down
Weekly Journal Prompts
Month End Planning Sessions
Top 5
Themes - monthly, quarterly, annual
Relationships

Read more about these here.

Each Wednesday I post a short blog which often includes a quick activity you might consider undertaking t support your own planning and productivity. Just as the name implies, these are short things you can action right away.

Check out some of the past 3-5 minute Facebook Live posts which include more detail about that week’s hack. If you are on Facebook, do consider liking PlanDoTrack so you can be alerted to the weekly videos.

Wishing you the best,
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development).
Check out the new 19 Tips for Productivity On-Demand Course. If this is your year to get things moving, check it out now. Join Jenn for bi-weekly live group calls until July. $129 US. Learn more and enroll here.

#TEAMS365 #1944 – Weekly Journaling Prompt 47: What's Changed?

4/27/2019

This week’s Weekly Journaling Prompt is “The thing that has changed the most for me this year is…”.

Change is everywhere this year and our reaction to change can also vary. What is the thing that has changed the most for you this year?

This week consider the prompt the “The thing that has changed the most for me this year is…”.

Consider what is possible now that this change has taken place. Is the change good, or not so good?

What’s is available to you now that this change has taken place?

Is this something to celebrate or not?

Enjoy your reflections!
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon

#TEAMS365 #1943 – Friday April 26: Flashback Friday – Roles in the team

4/26/2019

This week’s Flashback Friday brings us back to the topic of roles in a team. One area that doesn’t always get explored but can create a number of challenges is team roles.

Here’s what I wrote about Team Roles in Teams365 #1527:

“An important part of the team building process is exploring and clarifying team roles. There are several great frameworks by researchers around the different roles team members play. For example, you may want to explore the writings and frameworks of Belbin.

In my work as a team coach I like to build on the knowledge of the team itself, getting them to generate their own framework, and naming the different roles they play in their team. It’s common to hear terms like: Project Coordinator, Social Conveyor, Initiator, Implementer, Fact Checker, Devil’s Advocate. Each role serves a valuable purpose.

What are the roles which exist in your team?

Why is this topic important?

Exploring team roles is important for a variety of reasons. First, conflict often emerges when teams do not have clarity on their roles as a team.

Next, role overlap may lead to duplication, and role division may lead to huge gaps that exist.

Another layer which is extremely important as a team is to ensure that others understand what roles you inhabit, and what is enjoyable or not. It’s also important to remember that members of a group can get into “role fatigue” when they have to inhabit that role for a long time. The writing of Marita Fridjohn and Ann Rod explores this topic, along with other many useful team topics.

Here are some questions to prompt a discussion you can undertake as a team:

What are the roles which exist within the team?
Who inhabits the different roles?
What is the greatest value that role serves for this team?
How might that role get over-magnified or over-inhabited?
What roles need to be clarified for the team?
What roles are missing? What’s needed?
Which roles are overlapping? What impact does this have?"

I hope that you will spend some time this week exploring these questions as a team, along with the questions of:

What role fatigue is happening?
What roles are no longer serving others?

Enjoy your conversations,
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development).
Check out the new 19 Tips for Productivity On-Demand Course. If this is your year to get things moving, check it out now. Join Jenn for bi-weekly live group calls until July. $129 US. Learn more and enroll here.

#TEAMS365 #1942 Team Building Tip #233

4/25/2019

This week’s Team Building Tip gets you to think about the question “Distractions we need to minimize are…”

As we explored last week at the blog, distractions are rife within the virtual and remote work. From things that “need to get done” to requests from neighbours, to the ping of incessant email… What are the distractions that are pulling you off course?

Distractions may be interruptions, and as we know from the research of Dr Gloria Marks, it can take upwards of 22 minutes to get back on track after an interruption.

Distractions can be bigger than that as well – pieces of work which feel like work, but are they adding to the bottom line of the business? Are they making the impact and contribution you are looking for?

Exercise:
This week consider what are the distractions you are facing at the moment. To figure out if it’s a distraction consider if it’s:

An interruption?
A piece of work not linked to the main parts of your work?

Enjoy your reflections!
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development).
Check out the new 19 Tips for Productivity On-Demand Course. If this is your year to get things moving, check it out now. Join Jenn for bi-weekly live group calls until July. $129 US. Learn more and enroll here.

#TEAMS365 #1941 Four Teamwork Essentials for 2019

4/24/2019

As we move into the last week of the month of April, many teams are staring to kick it into high gear. With summer vacations starting in a few weeks or months, now is the time teams really need to get results. What are the core things teams want to keep an eye on this year?

Efficient meetings. We know that teams need updates and meetings abound. Are they the most effective? I have shared my top 8 Essential Meeting Questions from Effective Virtual Conversations several times, and they warrant inclusion again. Meetings are a huge time expenditure and getting them right is so important.

How to have conflict, constructively and respectfully. Being able to have conflict and work across differences constructively and respectfully is really important. Teams thrive when there is a difference of opinion and different insights; however, not every team is encouraged to, or can, work through differences.

Harnessing strengths and styles. One of the greatest challenges in teams is finding the balance between individualism and collective alignment. This is going to be different for each team, with some teams on the end of the spectrum where there “is no I in team” and it’s all about the collective system, and there will be other team experiences (especially remote and virtual teams) where it is more about the individual person.

Open feedback loops. Regular and frequent feedback and communication is imperative in a business context which is changing rapidly. How is information shared across the team? Open communication and feedback loops are critical for success. What are the mechanisms people have to offer feedback? Where is feedback not getting through? Where is genuine feedback NOT being offered? Why? What’s the cost of this – short term and long term?

What are the core issues you are noticing in your teams right now?

What focus and conversations are needed?

Wishing you the best,
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development).
Check out the new 19 Tips for Productivity On-Demand Course. If this is your year to get things moving, check it out now. Join Jenn for bi-weekly live group calls until July. $129 US. Learn more and enroll here.

#TEAMS365 #1940 – Team Springboard – Virtual Co-working sessions

4/23/2019

This week’s Team Springboard gets you thinking about the value and practice of virtual co-working sessions. For those that are remote workers, a virtual co-working session might connect people on zoom or Skype for a one -hour or half-day session where team workers work live throughout the session, or meet at the top of the hour, checking in on progress.

These virtual co-working sessions can provide many benefits including:

A focused time to get things done – when was the last time you scheduled a block of time that was “meeting free” to get things done?
Making a list of things that just need to get checked off
Using the power of peer accountability in ensuring that you do what you say you are going to do in short bursts
Connecting with others – the isolation effect of remote work can wear on many remote workers. This isolation may lead to a lack of focus, prioritizing “house” items over work items etc.

Questions to consider:

What would be the benefit of scheduling a virtual co-working session?
When could you put a 1-4-hour block in the calendar with one or more colleagues?
What would you put on your “To Do” list?

Schedule it now and send out your invite! You’ll be happy you did!

Enjoy your week and your productivity,
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development).
Check out the new 19 Tips for Productivity On-Demand Course. If this is your year to get things moving, check it out now. Join Jenn for bi-weekly live group calls until July. $129 US. Learn more and enroll here.

#TEAMS365 #1939 – Effective Virtual Conversation Tip 90: To Drip or Not to Drip?

4/22/2019

For those that work on creating and delivering on-demand courses which people consume at a later time, this week’s Effective Virtual Conversations tip gets you to think about the question “To drip or not to drip?”. What’s dripping you ask? Dripping content that is.

When you create a course that may be several hours in length, it can be useful to consider if you are going to release all the information at once or if you are going to release it “drip by drip”. It could be released on a fixed schedule (ie. weekly, daily or monthly).

There are pros and cons to both approaches. When dripping content, it can provide a continuous stream in bite sized pieces. When releasing it all at once it allows the person consuming the content to do it at a pace that works for them. This may be really beneficial if someone has a limited window of time to work within, but it may not be as advantageous if the content needs to be put into practice before they move on. Withholding the content in that instance may be more advantageous so they need to “put it into practice” rather than move on.

Consider your design work right now – is it best to drip or not to drip? What’s going to work best? What do your colleagues do?

What do your clients want?

Take a look around and see what other courses do. Discuss with others what could work best.

Best wishes,
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development).
Check out the new 19 Tips for Productivity On-Demand Course. If this is your year to get things moving, check it out now. Join Jenn for bi-weekly live group calls until July. $129 US. Learn more and enroll here.

#TEAMS365 #1938 – Interesting Resources – Organizing and Minimizing

4/21/2019

One of the themes this month has been about getting organized and minimizing. With this in mind, here are three resources you might find useful:

1. Outer Order, Inner Calm by Gretchen Rubin – Having been a podcast listener of Gretchen’s Happier podcast for a couple of years now, I was so excited to hear about her recent release of Outer Order, Inner Calm. It’s a quick read, chock full of practical tips and strategies you can implement right away. True to her work and philosophy that there’s not a one size fits all, consider how your own tendency might impact the way you organize. If you haven’t explored the work and writing of Gretchen Rubin, check her out, including the Four Tendencies.

2. Cal Newport – Digital Minimalism. As someone heavily enmeshed in the digital ecosystem in my work as a virtual educator, coach and solopreneur, I appreciated this new book. It speaks to the challenge of the digital world we live within. While the ability to switch on and off has been part of my own work over the last 3 decades, the book offers practical approaches to minimizing what you have and what you are connected to in order to create more space for what’s important. Like many other books on the topic of minimalism, what it means and looks like for each of us might be different.

Personally, I am looking forward to taking some quieter time this July and August when I work out of the cottage to further cull my digital landscape. Letting go of TV and streaming almost 2 years ago has made a big difference in my time available for things I love, creative pursuits and time spent with loved ones. I can feel the pressure of emails creeping up however and will be focusing on that first this summer when I have earmarked my annual “return to basics” six weeks.

3. I also have appreciated the resources of Organizing365’s Lisa Woodrow in the last few weeks. This year she hosted a Decluttering Blitz. Her podcast series is also a great tone to follow if organizing is important for you on a personal or professional level. You can follow it up here.

What resources are you finding useful in your work and world right now around this topic?

Warm regards,
Jennifer

Jennifer Britton – Potentials Realized
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Now available – PlanDoTrack Workbook and Planner - Order a copy today on Amazon
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development).
Check out the new 19 Tips for Productivity On-Demand Course. If this is your year to get things moving, check it out now. Join Jenn for bi-weekly live group calls until July. $129 US. Learn more and enroll here.