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Daily tips, tools and blog posts for leaders and their teams. Daily posts since January 2014. The Teams365 blog is brought to you by Jennifer Britton, founder of Potentials Realized, and author of Effective Group Coaching and From One to Many: Best Practices for Team and Group Coaching.

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Teams365 #3170: 5 Productivity Tips to Get Back to Work

9/9/2022

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Whether you are back to work face-to-face, still working from anywhere or being in the hybrid space, here is a look back to a November 2021 post entitled 5 Productivity Tips to Get Back To Work.

Getting things done is at the heart of exceptional work in the hybrid space. Today’s blog post explores five key tips for productivity in the virtual space. While these will all be familiar to you, what is a good reminder for you this week?

#1 – Put A Frame Around It. As I shared in one of yesterday’s “Back to (Virtual) Work” Posts, Parkinson’s rule asserts that tasks expand to the amount of time we give them. It can be useful to “put a frame around” bigger projects by putting a framework around the start and end. What are those tasks you want to frame out?

#2 – Related To The First Area Is That Of Boundaries. Framing things out can also relate to boundaries. What are the boundaries you want to put in place? Boundaries can include having:
  • Physical space earmarked for
  • Boundaries around when you are on, and when you are off
  • Boundaries around task time

What boundaries will help you focus?

#3 – Creating time for sprints. Getting things done in faster, deeper dive can be a different way of working. About 5 years ago, I started experimenting with using “sprints” in program design. I take professionals through a 45-minute series of reflective prompts, helping guide them into focus. What are the sprints you want to create around your work?

#4 – Think about meal preparation and batching cooking. It’s likely that your food prep and planning is much more organized than it was this time last year, but perhaps not. Spending time every week to not only plan, and shop, but also prepare, can make a big difference, freeing up valuable time. What are the kitchen implements you have, but haven’t used? This might be an Instant Pot or Slow Cooker. What can you do to incorporate one or two more set-it-and-forget-it meals? One of my favorite video sites is the Seven Sisters…Many of their creations are things we already have in the pantry and freezer.

#5 – Think about creating something different in your routine. Our brains crave, and remember, things that are NOVEL, DIFFERENT or SURPRISING. On a regular basis, what can you do to get out of your routine? Maybe it’s attending a call which helps you think about things in a different way. Maybe it’s about shaking up your routine (moving your workout to a different time of day). Maybe it’s about working from a different location. What can you to do jazz up your routine?
 
Enjoy the reflection,
​Jennifer
​Jennifer Britton
Potentials Realized |Reconnecting Workspaces | Group Coaching Essentials 
Team and Leadership Development | Coaching | Retreats
Follow us on Instagram @ReconnectingWorkspaces
Phone: (416)996-8326
 
Check out my TEDx talk
 
Looking to bring your workplaces back together, whether you are remote, hybrid, or face-to-face? Pick up a copy of my new book, Reconnecting Workspaces, at Amazon.
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teams365 #3168: 10 Areas for Back to Work Focus

9/7/2022

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For many, this is the first week back to work, post-summer holidays. Here's a quick checklist to take the pulse on the types of habits you want to cultivate post-summer holiday. I hope that you'll take 5-10 minutes today to think about what habits you want to create in each of these areas until the end of the year, or into 2018. As we've said for decades in the area of project management - 10 minutes of planning a day, saves 1 hour of unfocused effort.

​Here are 10 areas to think about in terms of your back to work routines:

1. Meetings - There's an opportunity this fall to get more strategic with our meetings. Saying yes to more productive meetings, and being selective with ones that may not be as efficient. In my new book, Effective Virtual Conversations, I cover 8 Essential Questions to Ask Before Your next Virtual Meeting. I put them into a bookmark which you can download here, just so they are always top of mind. Want a hard copy? Email me with your mailing address and I will pop one in the mail to you! (First 100 who do!)

2. Staying on top of email - While it may take a little more time that just one day, this week survey the types of emails you receive. Are you on a number of mailing lists that you can unsubscribe from? How many times are you touching email? More than once? Consider what's going to help you stay on top of email and not let it leak all over. I heard a recent statistic that most workers are receiving 150 emails a day - I have to fact check this but I'm sure if you are like me you will see the value in potentially corralling your inbox.

3. Managing Interruptions - there are dozens of interruptions we face every day - from the ding of an email to someone dropping by. What's going to help keep you focused? Some work time spent out of the office (whether at home or a library?). One study found that it takes 23 minutes to recover from an interruption.

4. One-on-ones - If you are a leader, one on one time with each staff pays off in spades. What is the routine you want to adopt in this area this fall? How will you track it? What type of one-on-ones do people prefer (face to face, phone time, length, structure?). Take a few minutes to take the pulse on your one-on-ones. You may also want to check out some of the past posts I have written on this topic as well.

5. Getting away from your desk at lunch - a recent CBC poll here in Canada found that 39% of employees surveyed eat their lunch at their desk. You can read it here. 
Stepping away from our desks at regular intervals is good to let our brains relax as well as enabling our body to move. While some might advocate that it gets you out the door earlier at night, what's going to be realistic around taking lunch away from your desk each week?

6. Clearing the clutter - Whether it's clutter on the desk, in the car, briefcase of home, clutter can weigh us down over time. What's the regular routine you want to get into this fall around clearing the clutter. Perhaps it is dedicating 10 minutes a day or several times a week to clearing clutter in a different place. Set your timer and see how much of an impact it makes!

7. Leaving time for exercise - Exercise provides us with a recharge to our body as well as our mind. What routine do you want to adopt for exercise this fall. Is there a class you have always wanted to take? Exercise is one of those things we may not do unless we schedule it in. Take a few minutes today to schedule in your exercise routine.

8. Taking time to cultivate important relationships - Another area that often gets short changed is spending time fostering peer relationships. Whether it's connecting with your boss, your peers, or other stakeholders, what needs attention this fall? Take a few minutes today to note this, and schedule it in. As Peter Drucker said, "What doesn't get scheduled, doesn't get done!"


9. Tackling that one project that's been hanging over your head, or finally saying no to it. Most of us have one project that's been on the back burner, or side burner or front burner and just isn't going anywhere. What can you do to finally finish this or say no to it. Take a few minutes this week to get this one moving to completion, or deletion.

10. Spending time on your development - In today's VUCA world (Volatile, Uncertain, Complex and Ambigous), our continued development is paramount. Business changes in an instance. What professional, and personal, development will keep you growing and learning? Take a few minutes to note and schedule what you want to do for yourself this fall.

And of course, spending time with loved ones. At the end of the day, does anyone remember how much time at work or do they remember us for the time we have spent with them.

I hope that you'll take a few minutes today, or this week, to reflect on these areas as you get back to work.

Enjoy!
Jennifer
Jennifer Britton
Potentials Realized |Reconnecting Workspaces | Group Coaching Essentials 
 
Team and Leadership Development | Coaching | Retreats
Follow us on Instagram @ReconnectingWorkspaces
Phone: (416)996-8326
 
Check out my TEDx talk - Virtual, Remote and Hybrid Checklist
​
Looking to bring your workplaces back together, whether you are remote, hybrid, or face-to-face? Pick up a copy of my book, Reconnecting Workspaces, at Amazon
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    Jennifer Britton - Known for her writing and work in the areas of remote and virtual teamwork, leadership, team and group coaching, Jenn is the founder of Potentials Realized, and a former team leader with global organizations including the UN. She is passionate about helping teams and organizations to do their best work. Potentials Realized is a performance improvement company providing training, coaching and facilitation services. We specialize in support to virtual teams, remote work, and virtual facilitation, in addition to our award-winning coaching  and program design services.

    Visit our on-demand courses for team leaders and team members here.

    All blog posts are Copyright 2014-2022.  Jennifer Britton, All Rights Reserved.


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