In addition to posting these as blog posts, I also created two related resources:
- An eBook which you can pick up over at the Teams365 store.
- And a short on-demand video-based course which you can follow here.
As a reminder, here’s what I wrote in the 9th of the 19 tips around amping up your meetings.
Tip #9 – 8 Essential Meeting Questions
"The majority of meetings should be discussions that lead to decisions." -Patrick Lencioni
We can spend upwards of 40% of our time in meetings. Spending time to get focused on what make meetings work well can mean the difference between things getting done and decisions made, versus a sense that things were not working well.
In Effective Virtual Conversations, I shared 8 Essential Meeting Questions to ask at the start or end of any meeting. These include:
1. What’s the purpose?
2. What takeaways do we want?
3. Who needs to be on the call?
4. What preparation is needed for us to be most effective in the meeting?
5. What pace to do we want in order to keep it engaging?
6. What will help keep the focus?
7. What’s absolutely essential? (What’s essential, versus what will be nice to cover? If you can’t cover it, where can people go for more information around topics?)
8. What follow up might be required?
(Reference: Jennifer Britton, Effective Virtual Conversations, pp 304, 2017)
Meetings don’t have to be an ineffective use of time. In fact, a verbal meeting or call (face to face, or one held virtually) can replace a series of less effective emails.
Consider the upcoming meetings you have. Work through the 8 Essential Meeting Questions. Note any changes you want to make.
· What is working well about the meetings you hold?
· Who do you need to be meeting more frequently with?
· What meetings need to be retooled?
· What follow-up would be more effective?
· Are you always clear on next steps?
· What meetings do you need to say NO to?
Track how much time you are spending in meetings on a regular basis. What changes would you like to make?
· What changes do you want to make to your upcoming meeting?
· What changes do you want to ask your meeting participants to make?
· What is your commitment to making meetings more effective this year?
Enjoy your conversations!
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.