One useful strategy is to chunk things down into more manageable pieces.
Consider the projects you have on the go. What are the discrete tasks and activities that can flow out of this? You might choose to capture these subsets in a project management software like Trello or Asana. As you look at the discrete steps, add some more detail – What will success look like? Who is responsible? What resources are needed? How much time will it take?
Breaking projects down into more discrete packets can help us with the regular steps that are required.
In exploring other scheduling issues, another common pitfall is that tasks are scattered across a day, week or month. When we have tasks that require “heavy lifting” and more brain-power, it may require some time to get into the flow of the activity (i.e. 5-10 minutes). With this in mind, it can be useful to group things together that are a common type of activity.
Different activities may also lean into different parts of the brain. For example, if you need to update invoices, what accounting tasks that are the things that can be grouped together? What are the tasks that relate to other activities such as conversations, or planning, or writing?
Pulling like activities together can help with minimizing cognitive load or the energy associated with switching between tasks.
What are the things that can be grouped together?
What makes sense to bundle together?
What else can get chunked?
Enjoy your exploration!
Author of multiple books including Effective Virtual Conversations (2017), Coaching Business Builder (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
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