This week’s Team Building Tip gets you to think about different pitfalls which might exist in your work. Proactivity and thinking through what you might do to prevent them, or recover, if you don’t prevent them, can save a lot of time and energy.

Here’s a list of some of the common pitfalls I saw this year in the work that I did with leaders and teams:

• Team Pitfalls - Disengagement, people disconnecting because they always feel that they are the ones who have to flex (i.e. being the only team member who has to call in early or late all the time), not sharing information, not collaborating because people don’t know who is who.
• Communication Pitfalls - Messages not being understood as intended, overuse of different technologies, assuming everyone had read the email.
• Leadership Pitfalls - Not being clear in terms of process, message, outcome, not co-creating expectations with the team, not investing in one-on-one time, not being consistent with messages and meetings, not providing direction/information on the big picture and strategic direction, not being clear on how people connect and not providing time for the team to meet.
• Technology Pitfalls - Not keeping things simple in the virtual space, getting thrown off by tech challenges, not running through the technology before the conversation, not taking time to prepare, trying to fit too much in and not keeping it simple.
• Meeting Pitfalls – Not having an agenda, not getting input around the agenda, not rotating facilitation of it, not following up on accountabilities, not being consistent with meeting, not being clear on purpose of meetings.

What other pitfalls have you experienced this year?

Best wishes, 
Jennifer

​Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing 
Phone (416)996-8326
 
As we step into the end of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.

With an increasing number of professionals leveraging the power of virtual conversations and meetings, I thought it would be a good idea to include a post this month focusing on five ways you’ll want to jazz up your virtual conversations. Still too often virtual calls are plagued by poor connection, multi-tasking, being “talked at” rather than being engaged in discussion. It’s what I call the Death by Conference call mindset in my 2017 book, Effective Virtual Conversations.

With this in mind, let’s take a look at 5 ways to break the habits of bad conversations:

1. Get everyone on the same platform – We’ve all been there. Too often. In a call where some people are in a room together (physically) with a few outliers who are in the virtual space. The boomerang connection does not mix. Can we either:
   1. Bring everyone onto the same platform by moving the conversation completely into the remote space where everyone has their own window.
   2. Use a technology which will give a clear, 360 view of the room. I just heard about OWL Labs technology and WOW – what a game changer! (And no, this is not a paid endorsement for them.)
2. Get people co-designing and co-creating together – using annotation. Given the fact that we are often “Alone with our thoughts” many days, and don’t have the collaborative stimulation of a lunchroom or water cooler, would it be possible to dedicate some time for the group/team to create some learning together. Perhaps it’s doing some visual brainstorming work, or having people identify what they want to explore together. Use annotation throughout your calls and get people to see how co-creating visually may be of benefit beyond your calls. 
3. Use breakouts – Most remote workers are hungry for connection, and to be heard, given the isolated nature of work. What can you do to connect group members with each other for deeper levels of dialogue? Incorporating the use of breakouts, where people can be paired with one or two others for a few minutes to discuss a question or topic of interest, can leave a memorable impression. Check out this 2017 call I did on Breakouts. 
4. Make sure it’s the right type of meeting for the conversation. Also be discerning with whether a large group meeting is the right type of conversation. Does everyone need to be there? Could you connect people in different ways?
5. Signal it will be different – and make sure it will! Most important, be sure to grab people’s attention at the start of the call. What can you do to signal from the start that it’s NOT going to be Death By Conference call? You may be amazed at how quickly you develop a reputation for a MEH call, or an engaging call.

What type of environment do you want to create? What is important for you to note?

Best, 
Jennifer

​Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing 
Phone (416)996-8326
 
As we step into the end of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.

​It’s Thursday and while some are celebrating Thanksgiving, many of us have a regular day of work. This week’s Team Building Tip is a “Remote Work Enabler”. Throughout the upcoming weeks I’ll be including a number of special items to keep in mind to help your remote team THRIVE, not just SURVIVE!

The first remote work enabler I wanted to point to was that of expectation. In a remote team, we may be part of multiple matrix relationships, which makes it even more important for us to be clear on our expectations about HOW THINGS ARE DONE.

Teams can benefit from taking time to create a WAYS OF WORKING, or Team Agreements about how they will operate together.

What are the team expectations around?:

• Showing up for meetings
• Focus at meetings
• Being prepared
• Being punctual
• Quality of work
• Surfacing issues
• Addressing difficult conversations
• How you interact with each other
• Share information
• Connect with others outside of the organization
• Participate in ongoing learning

Each one of these could spark a conversation around multiple factors.

When expectations are not clear we run the risk of doing things differently, having varied output, and most importantly, creating assumptions that might not be founded. These can have the most detrimental impact in the long run.
As a team, what do expectations do you want to make clear?

Best wishes, 
​Jennifer

​Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing 
Phone (416)996-8326
 
As we step into the end of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.

It’s Monday which means that it’s time for another Effective Virtual Conversations tip. This week’s tip is a remote team tip. 

A 2018 survey carried out by Indeed.ca found that 65% of employers surveyed found that their employees were more productive when working remote. While many employees want to work remote for flexibility reasons (less commute time, more focused break, being able to navigate caretaking responsibilities), some remote workers may be concerned that they are less visible.

I’ve been enjoying working and writing more in this topic area of remote work and if you listen to podcasts, I would invite you to connect in to the new Remote Pathways Podcast I am co-hosting with Michelle Mullins.

In the remote space, consistency is key. When we see things through micro-windows (i.e. the short amount of time we are on the screen) and given the vast balance of time spent working individually and alone, CONSISTENCY can take on a new level of importance.

On a remote team level, consistency can include a focus on consistency as it relates to meetings, process, procedures, systems, and communication.

Consider:

• Meetings - How often are you meeting as a team? It can be beneficial to get in the habit of holding meetings consistently. For example, every Tuesday morning at 9 am ET. For those on the west coast it may mean an earlier start time, but people can start to plan their day and schedule around this. Booking in advance can help to anchor and protect those time windows.
• Process and systems - Consistency is key for a remote team, spread across multiple levels. Investing time in clear processes and systems ensure a consistent output and standardization across a team. We know that it’s important for team members to have shared goals and performance measures. What do you need to look at as it relates to creating consistency around process?
• Procedures - Related to process, there may be procedures which need tightening up, as the team grows and expands. Consider reporting and sharing of information. What are the things that need to be looked at?

Communication is most likely the one that can benefit from the enhanced focus. Consistently communicating messages that are important is key, especially when team members may have different preferences in terms of how they connect in. What do you notice about communication needs and preferences?

All the best,
​Jennifer

​​Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing 
Phone (416)996-8326
 
As we step into the end of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.

This week’s blog post focuses in on the important topic of retention, or memorability of calls.

It’s likely that the call you are hosting today is one of many virtual sessions people are dropping into. What are you going to do to make it memorable?

As I shared in Teams365 15  Effective Virtual Conversations Tip #37 – As Suzuki Writes:  “We make things memorable when things are novel, surprizing, emotional and attention grabbing”. What are the things you can be doing to create this?

A couple of things that we can do to make it memorable include:
Jazzing it up – including a video you have created or something a creator has shared on YouTube. (Always be sure to confirm usage rights, and when in doubt, reach out!).

Provide an opportunity for people to talk about their experiences in smaller groups. Check out if breakouts are an option in your platform. If so, could you build in a 5-10 minute section where people share how the topic connects to them and what they can do.

Prime people for the fact that the call is going to be different than usual. Let people know what you can expect. Start your call off differently – perhaps with something more personally involved than others. Note that as people are coming onto a call it may take them a few minutes to get grounded. We may be unfocused based on what we are experiencing.

IN addition to talking about the topic, are there some graphics which can be incorporated into the session? What additional follow up can people engage with? Note that you may want to consider both pre and post work.

As I shared earlier this year in my March 2019 Effective Virtual Conversations calls, Ebbinghaus did initial research on what we retain and what we remember. He created what is now known as the forgetting curve. In essence, as time progresses, as days progressed, we remember even less.

And so how can we boost that? There are several things that he found really made a difference. The meaningfulness of the information, the way it's represented, as well as some physiological factors, stress, sleep, et cetera.
Using some of the techniques I’ve outlined in the first part of the blog post may also help to boost retention. What do you want to incorporate to support enhanced retention?


Best wishes, 
​Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing
Phone (416)996-8326
 
As we step into the end of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder

Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.

Very shortly I will be leading a new podcast entitled the Remote Pathways Podcast™ with my co-host Michelle Mullins. As many of you know from my writing here, I’m passionate about remote work in all it’s shapes and forms.

Earlier this year, in July, I completed a new writing project I have entitled “Remote Pathways” I’ve alluded to it in several posts already. It is somewhat modelled after a “choose your own adventure”, exploring the different remote and virtual professional pathways we can find ourselves working within.

From leaders who manage teams which work remote most of the month, to project teams which span the globe, from remotepreneurs leading virtual businesses, remote work is on the rise.

We’ll be following many of these trends and taking a deeper dive into the adventures of the Digital Dozen™, twelve different types of remote professionals. I hope that you’ll join us and will follow along at the new website – link to RemotePathways.com.

With so many professionals jumping into the remote workspace, I am hoping that the years of writing on remote work, and virtual teams here at the Teams365 blog will be of service.

With that in mind, I wanted to highlight an earlier blog post  - Teams365 #1729: Plan a Virtual Co-working Session

​As we move into fall, it can be very useful for teams to continue to put attention around getting things done WHILE connecting. A favorite activity I continue to facilitate is GET IT DONE afternoons, which really become Virtual Co-Working Sessions. They are a derivative of the virtual retreats I have been offering for teams, business owners and leaders since 2007. 
​
Virtual co-working sessions may range from one-hour sprints, to four-hour blocks, to full day sessions.

Three considerations to making a virtual co-working session work include the following:
​
1. A platform where you can all meet, see each other and converse for periods of time.

• Streaming is often best; however, others may appreciate the ability to take their work on the road and call in at time.

2. Focus – collectively and individually. Consider these questions:

• What’s bringing you together today?
• What’s the focus – is it to do something collectively or individually?
• What outcomes do you want?
• How do you want to break it down – meeting every hour for check-ins? Meeting more frequently?

3. Scheduled Checkpoints 

• A way to share and keep the momentum going throughout the day. I have found that virtual group and team sessions have been the seeds for some amazing new ideas and cross-pollination. Be sure to build in blocks where people are not only checking in around what they are doing, but also consider the value of building in some time for sharing of learning or insights.

Looking for inspiration on what you might do in a virtual co-working session? Consider these ideas – they are all real programs I have facilitated over the years:

• One-hour virtual sprints for planning on the team or individual level
• 30-minute brainstorming/innovation sessions geared to create new product and or service ideas
• Four-hour GET IT DONE sessions where groups of solopreneurs connect virtually to take focused action once a month on things on their list. Check-ins are once an hour.
• Four to eight-hour Virtual Retreats, where each hour has a dedicated focus and theme to explore and/take action on. For example, an hour dedicated to creating a business plan, an hour to marketing approaches, an hour for project work).

Looking for a facilitator to host your next virtual co-working session? Contact me to learn more about this service I offer. 

What could a co-working event look like for you?

Warm regards,
Jennifer

Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success focusing on the Remote Space
Author of Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
For those looking for tips, tools and ideas about remote work and support for your remote teams, be sure to check out these tags and resources. ​
Launching today  - the Remote Pathways™ Podcast

One of the greatest challenges in team work today is leading a remote or virtual team. Helping people feel connected when they may be working at opposite times of the day, and parts of the world, for the same project can seem daunting.

In my work as a team coach, consultant, and author, I love the work that I get to do with remote teams. It may be because I led remote teams most of my thirty-year career, or it may be that the notion of diversity energizes me. If you have met me more than fifteen years ago, you would have found me connecting with my team which was spread across ten countries, with more than fifteen nationalities represented.

What can we do to help our remote teams stay on the same page? Here are three things to think about:
​
#1 – Strengthen your team identity and culture. Our team identity and culture clarify WHO we are, and HOW we do things. The stronger our team culture is, the clearer we are about what is unique to us as a team, as well as what is acceptable and unacceptable. In a remote team, or virtual team, being focused on these areas can be important. They create clarity. They help us know what’s expected when we are part of one team. When you are part of a matrix structure (very common in the remote space) it’s critical that we are clear on how doing things on one project may vary from doing things on another project with another team.

Having a strong team culture can also repel or attract. It can help people feel “bigger than themselves” and feel a sense of connection or belonging. At the same time, it may signal to non-team members that this team is different.
What is your team identity?

#2 – Consistency. Consistency is important in today’s VUCA world. As I am going to share in a post tomorrow around VUCA and teams, being consistent with process and practices can also create stability in what can often be perceived as a turbulent business context.

If you have said that you are going to meet bi-weekly, make sure meetings happen. If you are expecting reports weekly, be sure to follow up.

What does consistency mean for your team? What can it look like?

#3 – Create regular connection points. What are the touch points team members have, both formally (through team meetings) and informally (through mentoring, peer partners and other ideas)? Consider as a team what “regular” means, and what the right frequency is. Again, connection points create a sense of belonging and team. If we say we are a team, but don’t ever connect, how do we know what people are doing?

Connection points can be digital (like Slack), virtual (like Zoom team meetings) and in-person (quarterly or annual get togethers for the team).

​What is the best frequency for your team?

Best wishes, 
​Jennifer

Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
For those looking for tips, tools and ideas about remote work and support for your remote teams, be sure to check out these tags and resources. ​

There is a fallacy in today’s remote team context that everything can be done remote. Remote does not mean out of touch. Remote does not mean we don’t see each other or need to.

Where possible, it can be very useful to come together as a team for events – team meetings, team connection and/or team retreats.  While this may not occur every week, month or quarter, aiming to bring people together for face-to-face activities can deepen the connections, and extend the conversation, which can be more challenging when we try to it virtually.

Here are some possible ways to incorporate more face-to-face time:

#1 – Be sure to stream where you can. Many teams today are opting to move to platforms like Zoom or Facetime where it’s literally like you are seeing each other. Have people share something from “outside the screen” to help build a greater sense of “Who is Who”, and the context in which they operate within.

#2 – Block in time and budget to focus on face-to-face meetings. Some teams will bring people together each month or quarter, whereas for some teams it may only be once a year or every two years. With the sub-regional team I lead years ago, we got together every year for a FULL 1.5 days. The amount of time we spent formally, and informally, had a positive residue all year long. Consider what is going to be the best balance of work, sharing, formal and informal time for longer retreat meetings.

#3 – Make a point to rotate meeting time. Inevitably it is often one or two people who are asked to meet at a different time. Frequency and consistency around meetings are important for everyone. What is the best rhythm for your team?           
 
For more on this topic, consider reading these posts:
Teams365 1224 - Visuals in Remote Meetings
Teams365 #1911 - Effective Virtual Conversations Tip 87 
Teams365 #1773 - Five things to get on the calendar right now 

Not sure what to do when you get there?  Check out the 20 Focus Areas for Remote Team Development Ebook. It includes facilitated instructions to 20 different things you can do with your remote/virtual team. Purchase and download a copy here.

Have a great week,
Jennifer    

Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
For those looking for tips, tools and ideas about remote work and support for your remote teams, be sure to check out these tags and resources. ​

This week’s Weekly Effective Virtual Conversations Tip takes us into the landscape of designing a memorable virtual experience. In my book, Effective Virtual Conversations, I share the PEBBLLES ETC model of virtual program design, in order to create a more memorable virtual learning experience.
​
For more on this model, check out the EVC community call I hosted on the same topic.

To paraphrase Suzuki - We remember things that are novel, memorable and attention grabbing. This is particularly important when we are leading a virtual call, given that it is likely that people will be moving quickly from topic to topic, and virtual meeting to virtual meeting.

When creating memorable programs for the virtual space it can be really useful to explore the following strategies to create more memorability:

• Stories – you own or harnessing the stories of the group you are working with. This is a quick way to help people tap into the WIIFM principle – What’s In It For Me? - quickly in a virtual call.
• Video
• Cartoon
• Poll about the topic
• Breakouts where people get to connect and share their personal stories around the topic

Consider 3-5 things you might incorporate to tap into people’s emotion, or capture their attention for your next call.

Curious about what PEBBLLES stands for? Check out the launch call I held back in the summer of 2017 for the kickoff of Effective Virtual Conversations. You can view it here along with some of my other virtual book club calls.
 
I’ll be doing a number of weekly focus areas around design with EVC Monday Tips, so do stay tuned to learn more about what design elements are included in PEBBLLES ETC.

Have a great week,
Jennifer

Working remote usually involves having a number of balls in the air at any given time. With that in mind, brevity is really important, as is keeping projects moving along. Prioritization and communication around these priorities are crucial.

This week’s myth for remote work is “It needs to take longer”. As you go about your work consider what you can do to create more focus, brevity and conciseness.

Areas to explore are: meetings, paperwork, communication touch-points.

Less is more in the world of the remote worker. What can be distilled down or made clearer?

Too much information may lead to a lack of understanding or different interpretations.

What are the sound-bytes you want to make sure you communicate?

Best,
Jennifer

Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
For those looking for tips, tools and ideas about remote work and support for your remote teams, be sure to check out these tags and resources. ​