TEAMS365 #2499 EVC Tip #174 – Micro-meetings

This week’s Effective Virtual Conversations tip gets you to think about the concept of Micro-meetings. What’s a micro-meeting you ask? A short, meeting burst which is often held on a regular basis, compared to the longer, more drawn out conversations you may be considering with meetings.

What’s the value of a micro-meeting? Given the remote space, and virtual world of work these days, our worlds can shift and change quite dramatically in the course of the week, without our colleagues seeing it unfold in front of them.

What are the elements needed for a micro-meeting to work well?

• Time earmarked for the conversation on a regular basis. This may mean daily, or every few days, rather than weekly or even monthly. The value of meeting more frequently often means that you don’t have to cover as many topics, or don’t have to spend as much time on updates, given that calls are more frequent.
• A specific topic. Trying to bite off too much in one meeting doesn’t work well. Have a focus, and possibly a micro-agenda – i.e. topic of the day or different days earmarked for different topics
• A system so that notes and takeaways are focused on. This might include things like using a Kanban board, to help you keep on focus.
• A system so everyone owns the meeting. If meetings fall to only one person on the team, it’s likely that it becomes “their” thing, rather than the entire “team’s” focus. What are you doing to ensure that everyone on the team OWNS it?

Enjoy your focus today on this. What else is important to note?

Best,
Jennifer

Jennifer Britton
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