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Teams365 Blog

Daily tips, tools and blog posts for leaders and their teams. Daily posts since January 2014. The Teams365 blog is brought to you by Jennifer Britton, founder of Potentials Realized, and author of Effective Group Coaching and From One to Many: Best Practices for Team and Group Coaching.

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teams 365 #3352: Teams on Thursday

3/9/2023

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Solid Relationships are as important as RESULTS in today’s workspace. Many times in our drive for results we fail to boost connection across teams. Here’s a post which Chat GPT wrote around different ways to boost your team connection. Note which ones you might be able to put into action:

“In today's fast-paced and often virtual work environment, it can be challenging to create a sense of connection and camaraderie within a team. However, a strong team connection is essential for productivity, engagement, and job satisfaction. Here are some ways to boost your team connection:
  1. Create opportunities for socializing: Whether it's a team lunch, happy hour, or virtual coffee break, creating opportunities for team members to socialize and get to know each other outside of work can help build connections.
  2. Encourage open communication: Encourage team members to communicate openly and honestly with each other. Create a safe space where team members can express their thoughts, ideas, and concerns without fear of judgment.
  3. Celebrate successes: Celebrate team successes, big and small. Recognize individual contributions and achievements and show appreciation for everyone's hard work.
  4. Establish shared goals: Establish shared goals for the team and work together to achieve them. This can create a sense of purpose and common ground among team members.
  5. Foster a culture of collaboration: Encourage collaboration among team members by creating opportunities for them to work together on projects and assignments.
  6. Develop trust: Build trust among team members by being transparent, keeping promises, and following through on commitments.
  7. Offer training and development: Offer training and development opportunities to help team members grow and develop their skills. This can also create a sense of camaraderie and shared learning.
  8. Emphasize teamwork: Emphasize the importance of teamwork and recognize the contributions of all team members. Encourage collaboration and discourage competition.
  9. Foster a positive work environment: Foster a positive work environment by promoting positivity, gratitude, and a sense of humor. Encourage team members to have fun and enjoy their work.

In conclusion, building a strong team connection is essential for a productive and engaged workforce. By creating opportunities for socializing, encouraging open communication, celebrating successes, establishing shared goals, fostering a culture of collaboration, developing trust, offering training and development, emphasizing teamwork, and fostering a positive work environment, you can boost your team connection and create a positive and productive work environment for your team.”

Thanks Chat GPT for today’s post! 

What are you going to put into action?
​

Enjoy!

​
​Jennifer Britton
Potentials Realized |Reconnecting Workspaces | Group Coaching Essentials 
Team and Leadership Development | Coaching | Retreats
Follow us on Instagram @ReconnectingWorkspaces
Phone: (416)996-8326
 
Check out my TEDx talk

Looking to bring your workplaces back together, whether you are remote, hybrid, or face-to-face? Pick up a copy of my new book, Reconnecting Workspaces, at Amazon.
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TEAMS365 #2221 – Team Essential – Speaking Up

1/29/2020

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As we wind up with our last team essential of the month, I wanted to take us into an area which is critical for team success – the ability to speak up.

When a team feels connected and safe, they are more likely to speak up. The foundation of teamwork is that the fusion of many perspectives, insights and talents is better than one person thinking alone. With this philosophy in mind, it’s very likely that there will be divergent perspectives and insights that emerge from across the team. How do you create a context in which people feel that they can share what might be perceived as oppositional insights, without being shut down?

The ability to speak up was identified as a core component for helping teams excel by Amy Edmonson from Harvard. I regularly recommend her 2011 book on Teaming to Organizations, and she has recently followed up with a new book called The Fearless Organization. Take a look at this article.

From large to small invitations there can be many different ways we foster conversation across a team. This might include:
  • Dedicating time to brainstorming solutions/perspectives and alternatives to your most pressing opportunities and /or challenges. In the truest sense of brainstorming, we are welcoming ALL different ideas without shutting them down.
  • Ensuring that all voices are being heard. This can be done through participatory facilitation techniques. Rather than just going around a table to verbally share ideas, consider giving everyone a set of index cards or post it notes to share their top ideas. Gather these and post them or go through them one at a time.
  • Talk about why it’s important to bring alternative perspectives to the table.
  • Watch your language – how is language shaping an “invitation” to connect and collaborate. Is more ME/YOU language being used or WE?

What other barriers are being created around inviting everyone’s voice to the table?

For more on this topic check out Glenn Llopis’ article from Forbes.

You might also be interested in these articles as well:
  • John Rampton’s article on 12 Ways to Encourage Your Team to Speak Up 
  • From Teams of Distinction

All the best,
​Jennifer
​Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing 
Phone (416)996-8326

Check out upcoming programs on our calendar!
 
As we step into the start of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.

Winter 2019 programs start this week including the Coaching Biz Growth Lab (an annual focus on coaching business development), GroupCoachingEssentials (8.75 CCEs), the Advanced Group and Team Coaching Practicum (10 CCEs) and the Virtual Facilitation Essentials program (8.5 CCEs) - geared to support you in creating more exceptional virtual conversations. Finally the Mentor Coaching Group for Winter 2020 will begin - aimed at coaches who are working towards their ACC, PCC or renewing.
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TEAMS365 #2191 – Thank You: Celebrating the end of year 6 at the Teams365 blog!

12/30/2019

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As we go to wrap up the year, I wanted to take this opportunity to stay thanks for reading. When I began this experiment in hosting a daily blog ack on January 1st, 2014 I thought that it would run for perhaps one or two years. Here we are, six years later.
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There have been several themes that have remained the same throughout my six years of writing here – the focus on teams, leadership and also the remote space. Those working in the remote space have mushroomed in recent years, and I hope that those of you who work remote continue to find this a useful resource.

The Teams365 series of programming has expanded widely in the last six years as well – from what used to be in-person training deliveries, today, most of the Teams365 work is delivered virtually to groups ad teams across industries. There are also on-demand programs (including a focus on feedback, and teamwork essentials) which you can take at your own pace.

The Teams365 brand has been joined by the Remote Pathways Podcast a short while ago. Highlighting the adventures of the Digital Dozen I’ll be exploring twelve different pathways to remote work today. I’m super excited to be co-hosting it with colleague Michelle Mullins, who also provides coaching and training support for remote professionals.

One of the Remote Pathways offerings you may want to explore in the new year includes our Team Days, geared for remote teams. Held virtually, these are a half-day to one-day programs delivered on Zoom for teams. Most teams call in from their usual location – and are amazed at how connected they become over the course of the day, and how clear they get in terms of the results they are all working towards. I hope that in 2020 we can provide your organization with Team Day support for your remote teams. Please contact me to set up a time to connect.
 
This year brought another 365 days of posts. Here’s where we went this year in year 6 of the blog:
  • January - Productivity
  • February - Collaboration and Relationships
  • March - Virtual Team Culture
  • April - Teamwork and Team Essentials
  • May - Teamwork in Uncertainty
  • June - Team Tune Up, Systems Check, Feedback and Performance, Navigating Disruption
  • July - Digital Detox, Work-Life, Focus, Simplification, Habits and Creativity
  • August - Teamwork foundations, Remote Work
  • September - Remote Work Myths and Working Tips
  • October - Remote Team Success, and Team Tips
  • November - Focus, Planning, The Last Mile
  • December - Working Across Uncertainty
 
Enjoy the conversation!
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing 
Phone (416)996-8326
 
As we step into the end of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.

Coaches - Join me January 1st as we kick off the 60 Day Acclerator of the Coaching Business Builder. 60 days of focused action on your coaching business.
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#TEAMS365 #2125 – Flashback Friday – Year End Events for Teams

10/25/2019

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As we move into the end of October, attention turns quickly to year-end events for teams. To give you some ideas, I thought I would dedicate this week’s Flashback Friday to a post I have shared before.

Here’s what I wrote in:

#Teams365 #1389: #FlashBackFriday: 4 Best Practices for Year-End Team Retreats

Here’s what I wrote as I shared a previous LinkedIn Pulse post entitled "4 Best Practices for Year-End Team Retreats". The post was geared to anyone who is starting to think about what your year-end retreat can look like.
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“It’s that time of year for parties, year-end team retreats and other events. Are you maximizing the amount of time and impact of these team events?

Having supported year-end programming for teams and organizations for many years I thought it would be useful to share four focus areas you may want to consider as you start preparing, planning and perhaps facilitating your year-end processes.

Number One — What’s the purpose? If you had to distill down the top two or three takeaways from the retreat process or that off site, what is it? The purpose of our year-end function can impact the structure and activities undertaken in the program.

Is the purpose of your year-end event:
  • to build connection?
  • to share important information?
  • do some goal planning?
  • to build understanding across the silos, that may exist within your organization?
I’d encourage you to think about the top two or three purposes of the upcoming program and link to consideration #2.
 
Number Two — What is the connection to the business? Think about what is the connection to the business. It’s still very common in today’s world for people to just go through the motions of a traditional annual year end party and /or event.

Are you really maximizing that investment of bringing people together?

Could you build into that luncheon a half-day session before or after, to do some work with your staff teams to support their development, to help them look at their skills and strengths and styles and also to share with them, you know, and help them connect to the link with your business.

What opportunities do you have already formalized for bringing people together at year-end? What changes or additions do you want to make?
 
Number Three — Do you want to do it all alone? Many organizations today have a committee and amongst that committee membership, there may be some members who would be very comfortable in facilitating your year-end team or organizational process.

So, think about who might be best equipped to do the work? Is it you, members of that committee or maybe you are interested in bringing in an external facilitator?

One of the things we do, is either we come in and facilitate or develop activities which you can facilitate yourself.

Think about how you might be able to leverage the resources you have and or bring in some special guest speakers or external resources to contribute to the environment that you want to create.
 
Number Four — How are you going to take this forward? One of the biggest challenges that we see in learning and development today is this continued lack of transferability to the work place.

This was what drew me to focus more on the area of Coaching which places an ongoing emphasis on accountability and transferability to the workplace.

One the things I like to encourage organizations that I partner with to always thinking about is – How will you sustain the conversation? How will you take this forward into your work?

Hopefully any year-end retreat process or year-end meeting will have an action step and a very formalized action planning stage. Remember to build in time in the new year to revisit your commitments and accountabilities.
 
Here’s a quick recap:
Number One - Think about the purpose. What are the top three or four reasons or things that you want people to take away?
Number Two - What’s the link of the year-end program to the business? Is it just to have fun or something else?
Number Three - As your approaching your year-end processes, is this something you want to do or do you want to bring in a facilitator? A third option perhaps is to have something designed for you, so you can facilitate it yourself.
And finally, Number Four. What are the takeaways? How will people sustain the conversation? When will you check in on your actions and commitments?”


Have a great weekend!
​Jennifer
Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
For those looking for tips, tools and ideas about remote work and support for your remote teams, be sure to check out these tags and resources. ​
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#TEAMS365 #2089 – TEAM BUILDING TIP 254

9/19/2019

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​This week’s Thursday Team Building Tip gets you to consider the question “What needs to be collapsed?”. Just like this photo there are sometimes things that need to be demolished or face implosion before they are ready.

An alternative view on this is what needs to be condensed or abbreviated?

Think about current projects and initiatives as you consider these two questions.

A reminder of this month's Effective Virtual Conversations call which focused on creating more impactful meetings. Time spent does not always equal impact. Check out this month's 20 minute call for more tips on meeting management.
​
Enjoy your conversation,
Jennifer
Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
For those looking for tips, tools and ideas about remote work and support for your remote teams, be sure to check out these tags and resources. ​​
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#TEAMS365 #2051 – Effective Virtual Conversations 106: Minimizing Digital Distractions and Creating More Focus

8/12/2019

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This week’s Effective Virtual Conversations post takes me to one of the areas I hear about the most from professionals of all kinds today – “How can I minimize my digital distractions and create more focus in the virtual space?”
Digital distractions are created by a variety of things. Consider:
  • The bing of your email
  • An “urgent” email which isn’t an urgent email as you are bcced in
  • An instant message that comes through via Slack
  • Having to toggle back and forth through different screens instead of being able to lay things out in one way
  • Having different people on your team using different frameworks/platforms for reporting
The cost of digital distractions is multi-fold:
  • Work doesn’t get done
  • Projects are not completed
  • People are frustrated because they are not able to finish tasks
  • Motivation suffers in the short term
  • Engagement levels drop
  • Turnover occurs much more quickly

There are significant human and business costs for both.

So, what are some ways to reduce digital distractions? Consider these items AS a TEAM. They need to be team based so everyone is doing them.

Be intentional as a team (and possibly as an organization) as to what the expectations are in terms of being “on” and when people can be off. It’s not uncommon for some organizations to have a block of global working hours where everyone needs to be available and meetings can be called.
  • Experiment with “offline” blocks of hours where people can engage in their deeper work projects. Deeper work projects might include proposals, new projects, addressing strategic issues, working on systems to ensure process and people flow.
  • Turn off the technology or close it off at certain times of the day (this will need to be discussed as a team/organization in terms of what is realistic and appropriate.)
  • Think twice with subject lines, ccing and bccing (which really shouldn’t be used widely, if at all).
  • Consider when having an analog copy of paper/hard copy might make a task move faster or be completed at a greater depth of synthesis. Deeper thinking of work cannot be completed with just cut and paste.
  • Provide workspaces and/or flex arrangements so people can work with less distraction.
  • Consider the best platform for the work.

What can you do as an organization or team to create more focus in the digital space?

Best wishes, 
​Jennifer
Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
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#TEAMS365 #2046 – Teamwork Fundamentals: Minimizing Distractions

8/7/2019

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One of the biggest challenges facing teams today are the distractions. From digital distractions of the ping of an email taking our focus off deeper work like writing, or an Instant Message and request pulling us off our task at hand, distractions have an impact in the digital space.

In the physical space, distractions can include co-workers dropping by our desk to chat, and meetings. Its often said that meeting length should be multiplied by three. It’s not just the time it takes to attend, but the time to prepare and the time to follow up.

Research by Gloria Marks has found that distractions can take upwards of 22 minutes to regain focus.

What implications does this have for us as professionals and team members?
  • We may not be getting the more strategic, proactive, thinking work completed (i.e. reports, planning, decision making).
  • Tasks are not getting completed in the time frame needed.
  • Lack of fulfillment on the part of team members, leading to lower levels of engagement.
  • Lower productivity and results.

What might we do to minimize distractions, especially if it is having an impact?

Best,
​Jennifer
Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
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#TEAMS365 #2015 - Weekly Round Up

7/7/2019

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It’s Sunday, and part of simplifying this summer means that I am pointing back to weekly posts on Friday. Whether it’s here at the Teams365 blog, or at my other feeds including PlanDoTrack.com, this month I will be doing a weekly round-up of posts.

Be sure to check out the following from this week:
  • Last Sunday June 30 – Month End Reflection and Quarterly Planning Questions. 
  • Monday July 1st – Effective Virtual Conversations Tip #100 – Celebrating a Milestone
  • Tuesday July 2nd – A kick off to July, highlight our themes this month
  • Wednesday July 3rd – Simplification in Business
  • Thursday July 4th – Team Building Tip 243
  • Friday July 5th - FlashBack Friday: Developing Your Team Through Mentoring, Coaching and Leadership
  • Saturday July 6th – Weekly Journaling Prompt: The One Thing I Want To Complete By Year End
Wishing you the best,
​Jennifer
Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
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#TEAMS365 #1985 - #FLASHBACKFRIDAY: Preparing For the Feedback Conversation

6/7/2019

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​This week’s flashback Friday takes us to preparing for the feedback conversation. When feedback is unplanned or unscheduled things can go awry. Even taking a few minutes on a regular basis to review your team members performance, can be a useful habit to get into. Providing feedback on a regular basis is a best practice of leadership today.

Check out Teams365 1252 Preparing for the Feedback Conversation. This is useful for both the person giving and the person receiving the feedback.

Here’s what I wrote in Teams365 #1252:
Today's post takes us to the realm of feedback, an area I often find myself working with teams around. The performance conversation should not be a one-off conversation. In fact, it should be an on-going dialogue (two-way) between staff and their leader. 

​Taking time to prepare for the feedback conversation is an essential step in the process, and it is often one that is overlooked. It's important to take some time to think about the performance conversation, rather than just winging it.

​Some things to do when you are starting to prepare for any feedback conversation is:

​Make sure that you have solid items to talk about. What are the facts? What is hearsay? What have you seen yourself? If you realize that you don't have a lot to share, this is a flag to make some changes so that next time you do.

​What are the key goals which are important to discuss? Another challenge in the feedback conversation is that the team leader may be focusing on different things than the employee. What are the key goals which are important to discuss? Are these aligned?

How have you set the employee up for success in scheduling this meeting? Performance conversations should be a two-way process. What have you done to set the employee up for success? Have you asked them to consider any questions prior to meeting? Have you invited them to do a self-assessment? When was the last time the two of you sat down to explore performance issues? Nothing raised in an annual review should be a surprize.

​Dedicate time and space for the performance conversation and preparation. Even though many of us feel we need to run from task to task, feedback and performance conversations should not be left as a low item priority. Make sure you are dedicating time and space for not only holding the performance conversation, but also preparing for it.

​
​What other tips do you have for preparing for the performance conversation?

Enjoy the conversations!
​Jennifer
Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
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#TEAMS365 #1984 - Team Building Tip #239:What's Taboo?

6/6/2019

27 Comments

 
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This week’s Team Building Tip gets your team to consider the question – “What is taboo?”.
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Once teams feel safe to put issues on the table, and that they will not face any retribution for speaking their mind, getting the team to identify what is TABOO or off-limits can be key to moving a team forward. It is important to look into the dusty corners, and shine the light on the things that don’t want to be seen or discussed. This is particularly important when the pace of business speeds up, and things become more urgent. It’s the things that are taboo that can grow in size or come out of nowhere, taking a team down.

What are the things that are TABOO for you and your team to:
  • Discuss
  • Do
  • Put into Practice
 
Is it time for a change?

Best wishes,
​Jennifer
​Jennifer Britton – Potentials Realized 
Leadership | Teamwork | Business Success
Author of multiple books including Effective Virtual Conversations (2017), PlanDoTrack (2019) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Join the conversation at the Conversation Sparker Zone - our online community where you can explore virtual and team issues, coaching, productivity and business development.
Pick up a copy of Volume 1 of the Weekly Journaling Prompts in a digital format. Print it out and take it with you for some inspiration and writing on the go! Available at the Potentials Realized Store.
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    Author


    Jennifer Britton - Known for her writing and work in the areas of remote and virtual teamwork, leadership, team and group coaching, Jenn is the founder of Potentials Realized, and a former team leader with global organizations including the UN. She is passionate about helping teams and organizations to do their best work. Potentials Realized is a performance improvement company providing training, coaching and facilitation services. We specialize in support to virtual teams, remote work, and virtual facilitation, in addition to our award-winning coaching  and program design services.

    Visit our on-demand courses for team leaders and team members here.

    All blog posts are Copyright 2014-2022.  Jennifer Britton, All Rights Reserved.


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