Teams365 Blog - POTENTIALS REALIZED

TEAMS365 #2543 – Hybrid Work 101 – Making It Work

12/16/2020

Not so long from now, as a vaccine becomes a reality for many, teams, organizations and businesses are likely to be making the shift back into the office for some. With hybrid work arrangements, it’s important to take a look at the following:

Head back to the basics of teams,

Remember the Remote Work Enablers – these are all still important as we move into hybrid work arrangements, the 7 remote enablers are still critical levers for successful workplace results and relationships. The 7 Remote Work Enablers includes:

Connection
Communication
Clarity
Community
Culture
Collaboration
And Consistency

Which area, or areas, could use more attention?

Revisit your processes - What needs to change when some people are in the office, and others are still working from home, what work processes need to change?

Keep everything simple - One of the mantras of 2020 has been to “keep everything simple”. The complexity is around us when we work remotely, and when we shift to hybrid work arrangements, new layers of complexity emerge – some people working at home/others in the office; a sense that things have returned to how they “once were” when in fact we may be a different business than we were before.

Keeping things simple involves simplifying our practices and processes.

What do you need to simplify?

Related to this is to ensure that there are ways to keep things moving in a way that works for the different styles. Consider bringing things online and moving things forward in a way that works for those who remain virtual and those who are in an office space.

It’s likely to be many more months before a hybrid workplace arrangement exists. What do you want to take note of?

Enjoy!
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326

TEAMS365 #2536 - Wednesday Wisdom for Remote Teams

12/9/2020

It’s Wednesday and we’re going to start going back to the basics for remote teams. Given that we are moving into the last few weeks of the month, it can be valuable to return to our look at the Remote Enablers.

If you picked up a copy of the Remote Working Whitepaper I authored earlier this year, you may be familiar with the 7 Remote Enablers:

Communication
Clarity
Collaboration
Connection
Consistency
Community
Culture

As a team, where are you on a scale of 1-10?

What’s important about each of these for you?

What are you doing to support work in all of those areas?

What are the areas which may be a little weaker or not being focused on?

What else is key to have dialogue around? Share elements of work around?

All the best,
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326

TEAMS365 #2391 – Flashback Friday #2304 – Remote Work Enablers

7/17/2020

Back in early March, before most countries went into lockdown, I released a Remote Working Whitepaper. It’s been downloaded hundreds of times. Make sure to download your copy.

I thought it would be useful for today’s FlashbackFriday post to explore the different remote work enablers or what I call the 7Cs in my writing. Check out this past post here.

In the Remote Working Whitepaper, I released earlier this year, I summarized seven of the areas I consistently see as things that help, or enable, exceptional performance in the remote space. As a former remote leader myself for many years, I knew that these things were always areas to check in around first, to see if perhaps, one or more needed attention, clarity or modification.

Whether your team is now working remote all the time, or for just this period of time, it can be useful to focus in on these 7 areas which I like to term Remote Enablers – The 7 Cs. Here’s an excerpt from the Whitepaper which you can pick up a copy HERE.

What’s different in the remote space?

Copyright 2020 – Jennifer Britton, Potentials Realized. All Rights Reserved

Remote teams operate across distance, time and culture. This usually requires enhanced skills in communication, boundaries, clarifying assumptions and being able to navigate the diverse preferences, cultures and ways of working of a global team. What is not clear or visible can become a challenge or pitfall for a remote team.

What ingredients enable exceptional remote work? I like to call these the 7 Cs which anchor exceptional remote work – Communication, Clarity, Connection, Culture, Consistency, Community, and Collaboration.

Communication is likely to take place along different channels, and at different times of day. The communication realm of the remote space may include phone, text, instant messaging, email, video streaming calls, and messaging across multiple apps like Slack and Trello.

The challenge with communication is that is often has no context - we don’t see “what’s beyond the screen”. Many times, we don’t have the visual cues that tend to make up the majority of regular communication messages.

On top of this, communication can vary across both geographic culture (some cultures are more direct than others), and industry culture.

Finally, we have our own individual preferences to communication. As a Gen Xer, I may prefer to have communication bundled and emailed to me, rather than up in the Cloud. Taking time to understand each team member’s focus and preferences is critical to remote work. Conflict may emerge for a variety of factors including different styles, lack of clarity, misunderstanding or interpreting instructions differently.

Connection with others helps remote work and includes connection to others inside and outside the team and understanding their work. Remote team members are likely to be part of matrix relationships, where they report to, and are part of, multiple teams. Matrix relationships offer another layer of complexity and opportunity in this work. Connection also means understanding how our work fits into the bigger picture, as well as fits into the bigger context of others work. Given the isolated nature of remote work, proactively focusing on connection is important. Take a look at the Remote Working Myths for more on this.

What can you do to create more connection across the team? Beyond the team?

Clarity is one of the most important enablers. This involves clarity of focus, clarity of priorities, clarity of expectations, clarity of roles and clarity of responsibilities. In the remote space, we need to make things EXPLICIT, and be regularly exploring our ASSUMPTIONS.

What clarity is needed for team members to do their best work?

Team culture becomes even more pronounced or diluted in the remote space, so a focus on this can be really important, especially when people are part of multiple teams. Culture is “how we do things here”.

Culture encompasses both visible (behaviors, language, artifact) and invisible manifestations (norms, values, basic assumptions or beliefs).” – Rosinski, 2003, p 20.

In shaping a culture there are the things we can see and help to define us (our taglines or the way we start meetings) and there are things that we don’t see. Team culture can remain very diffuse and not clear in the remote space. Taking efforts to clarify and intentionally shape what team culture is, and how we do things, becomes paramount for remote team performance.

Consistency is also key when we are dispersed or operating in different locations. It’s consistency of messaging, practices, and the way we do things. For example, every Monday we meet at 7:30 am ET, regardless of how many people can attend live.

Community – Remote Workers are hungry for connection and community. What are you doing to build a sense of connection and identity across your team or organization? Community can range from boosting communication across internal social platforms to interactive virtual lunch and learns.

Collaboration – Collaboration is an essential skill set when we work remote. As you’ll see in the remote work myth of “no person is an island”, we still need to place an emphasis on relationships. Who do you need to collaborate with in order to get things done? What can you do to collaborate better? Where are those collaboration windows and requirements?

Connection – Beyond community, how are we connected? What are the process pieces which help us do our best work? What type of communication exists? What helps bring people together on a regular basis both formally, and informally? Across a team and between teams?

End of Excerpt – Remote Working Whitepaper: When You Need to Get Up to Remote Working Speed Quickly. Copyright 2020, Jennifer Britton, Potentials Realized

Pick up a copy of the Remote Working Whitepaper for yourself here.

Best wishes,
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326

TEAMS365 #2368 –Building a Vibrant Remote Team Culture

6/24/2020

Team culture is all about HOW WE DO things here. Remote Team culture and fostering a sense of connection and identity is critical in a space where we may be members of multiple matrix teams. Take a look at yesterday’s Teams365 post - #2366 on roles in the remote space.

Our team culture consists of many different components – consider how you are building these out:

Our beliefs – What are the things we hold true? What do we believe in?
Our sayings – Consider the impact of a mantra of “better done than perfect” versus “review until all the t’s are crossed, and i’s dotted”.
What we value – How do our values show up in WHAT we do? What do our values look like in action? For example, is it speed or perfection?
Sense of identity – Who we are. What are the adjectives which describe us as a team?
Our practices and commitments – What will we ensure we always do, no matter what? Examples might include ALWAYS having a Friday afternoon status update no matter what OR ensuring that someone is available to serve customers (virtually or physically) within working hours (even if we have a meeting).

What areas of your culture could benefit from being intentional around?

Take a look at this past post #1526 here.

Check out the audio I did as part of one of the Team Leader Breakfast Café Series back in 2014 here.

What do you want to be more intentional about communicating? A strong team culture is important as it fosters a sense of identity and also signals to our team members and others, HOW we do things and what we value.

Enjoy your conversations!
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326

Check out our Digital Resources to support you in your work and conversations

TEAMS365 #2304 Remote Enablers in Focus

4/21/2020

In the Remote Working Whitepaper, I released earlier this year, I summarized seven of the areas I consistently see as things that help, or enable, exceptional performance in the remote space. As a former remote leader myself for many years, I knew that these things were always areas to check in around first, to see if perhaps, one or more needed attention, clarity or modification.

Whether your team is now working remote all the time, or for just this period of time, it can be useful to focus in on these 7 areas which I like to term Remote Enablers – The 7 Cs. Here’s an excerpt from the Whitepaper which you can pick up a copy HERE.

What’s different in the remote space?

Copyright 2020 – Jennifer Britton, Potentials Realized. All Rights Reserved

Remote teams operate across distance, time and culture. This usually requires enhanced skills in communication, boundaries, clarifying assumptions and being able to navigate the diverse preferences, cultures and ways of working of a global team. What is not clear or visible can become a challenge or pitfall for a remote team.

What ingredients enable exceptional remote work? I like to call these the 7 Cs which anchor exceptional remote work – Communication, Clarity, Connection, Culture, Consistency, Community, and Collaboration.

Communication is likely to take place along different channels, and at different times of day. The communication realm of the remote space may include phone, text, instant messaging, email, video streaming calls, and messaging across multiple apps like Slack and Trello.

The challenge with communication is that is often has no context - we don’t see “what’s beyond the screen”. Many times, we don’t have the visual cues that tend to make up the majority of regular communication messages.

On top of this, communication can vary across both geographic culture (some cultures are more direct than others), and industry culture.

Finally, we have our own individual preferences to communication. As a Gen Xer, I may prefer to have communication bundled and emailed to me, rather than up in the Cloud. Taking time to understand each team member’s focus and preferences is critical to remote work. Conflict may emerge for a variety of factors including different styles, lack of clarity, misunderstanding or interpreting instructions differently.

Connection with others helps remote work and includes connection to others inside and outside the team and understanding their work. Remote team members are likely to be part of matrix relationships, where they report to, and are part of, multiple teams. Matrix relationships offer another layer of complexity and opportunity in this work. Connection also means understanding how our work fits into the bigger picture, as well as fits into the bigger context of others work. Given the isolated nature of remote work, proactively focusing on connection is important. Take a look at the Remote Working Myths for more on this.

What can you do to create more connection across the team? Beyond the team?

Clarity is one of the most important enablers. This involves clarity of focus, clarity of priorities, clarity of expectations, clarity of roles and clarity of responsibilities. In the remote space, we need to make things EXPLICIT, and be regularly exploring our ASSUMPTIONS.

What clarity is needed for team members to do their best work?

Team culture becomes even more pronounced or diluted in the remote space, so a focus on this can be really important, especially when people are part of multiple teams. Culture is “how we do things here”.

Culture encompasses both visible (behaviors, language, artifact) and invisible manifestations (norms, values, basic assumptions or beliefs).” – Rosinski, 2003, p 20.

In shaping a culture there are the things we can see and help to define us (our taglines or the way we start meetings) and there are things that we don’t see. Team culture can remain very diffuse and not clear in the remote space. Taking efforts to clarify and intentionally shape what team culture is, and how we do things, becomes paramount for remote team performance.

Consistency is also key when we are dispersed or operating in different locations. It’s consistency of messaging, practices, and the way we do things. For example, every Monday we meet at 7:30 am ET, regardless of how many people can attend live.

Community – Remote Workers are hungry for connection and community. What are you doing to build a sense of connection and identity across your team or organization? Community can range from boosting communication across internal social platforms to interactive virtual lunch and learns.

Collaboration – Collaboration is an essential skill set when we work remote. As you’ll see in the remote work myth of “no person is an island”, we still need to place an emphasis on relationships. Who do you need to collaborate with in order to get things done? What can you do to collaborate better? Where are those collaboration windows and requirements?

Connection – Beyond community, how are we connected? What are the process pieces which help us do our best work? What type of communication exists? What helps bring people together on a regular basis both formally, and informally? Across a team and between teams?

End of Excerpt – Remote Working Whitepaper: When You Need to Get Up to Remote Working Speed Quickly. Copyright 2020, Jennifer Britton, Potentials Realized

Pick up a copy of the Remote Working Whitepaper for yourself here.

Best wishes,
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Everything DiSC
Phone (416)996-8326

Get your Q2 planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder

Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon, or join me for the Virtual Facilitation Essentials program

Contact us to discuss how we can support you and your teams and organization with remote work.

Check out upcoming virtual programs on our calendar

PDF copies of PlanDoTrack now available! Get yours here.

TEAMS365 #2256 - Boundaries In Remote Work

3/4/2020

A challenge when working in the global space remotely is that there can be blurring of boundaries across time zones, particularly if you work with clients, or customers around the world. While it may feel possible to operate 24/7 with only a few people, over time it can be important to incorporate some boundaries in your remote work. That might entail:

Setting core working hours where people are available to set meeting times, connect and work together
Identifying on your signature lines or website what your hours are

What are the time windows you want to be available around? What are the ways you can communicate that to others? What does it mean in terms of collaboration with others -i.e. getting materials out, and/or getting materials or resources on to others?

Another boundary which most remote workers become aware of quickly are the boundaries around workspace. When we work from home it can be a challenge to focus in on working from home. What are the boundaries you want to incorporate there? It might include:

A dedicated office space, possibly with a door that closes
Scheduling your work so that it occurs when others aren’t around
Dressing like you are going to the office
Communicating to others that even though you may be “home” you are working and aren’t available to undertake their tasks

What are the other boundaries which are important to create?

Best wishes,
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Everything DiSC
Phone (416)996-8326

Get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.
Check out upcoming programs on our calendar!

TEAMS365 #2247 – Effective Virtual Conversations Tip #133

2/24/2020

This week’s Effective Virtual Conversations tip reminds you to “Catch people doing things right”. A challenge in remote work is that we don’t always see people in their natural work setting. Feedback, in general, may be missing when we work remote and sometimes it can feel like we are operating in a vacuum.

In order to help team members excel, feedback is needed. Both positive feedback and constructive feedback when things aren’t going well.

So how do we provide feedback when we don’t see others in action?

Build in review reflection touchpoints. This might include mid-project or end of project reviews. These can involve sharing works in progress (or completion) where there’s a specific focus on sharing and receiving feedback.

Build in co-working opportunities where it is live and virtual. This can provide a sense of everyone’s different working style. What might a co-working opportunity look like? It could be undertaking a 4-hour block of work together with the group coming together at the top of every hour. I facilitate these as part of the different remote coaching services I offer to group members who join me for an annual basis. With benefits of both ongoing accountability and getting things done quicker, it can be really interesting to have people share a snapshot of their work, real-time. It’s not only inspirational for us but can be a validating factor for those sharing the work. It also opens the door for informal feedback like – “Have you thought about….” OR “Have you considered looking at…..”. While we may operate in isolation, it can be important to benefit from peer wisdom and sharing.

Job shadow virtually, where feasible. Can more junior team members shadow another team member? Be an active observer so they can learn from others?

What else might you do to encourage job shadowing?

Finally, are you building in a culture with your remote team of having people share accomplishments and successes at team meetings? There might be a Star of the Week, or the Month. While this may not motivate everyone, it can build a great practice of building in a pause, so people note what they have done.

Enjoy your focus on thinking about feedback in the remote space and catching people doing it right.

Have a great week!
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Everything DiSC
Phone (416)996-8326

Get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.
Check out upcoming programs on our calendar!

TEAMS365 #2219 – Effective Virtual Conversation Tip 129: Reinforce Team Culture

1/27/2020

This week’s Effective Virtual Conversations tip takes us into the domain of the matrix team. If you are working remote, it’s probable that you are part of a matrix team. In the matrix work environment where we may have two more or more leaders and sets of teams we are working with, it’s really important that we create strong team culture.

Our team culture (as I have written in other Teams365 posts), is WHO we are and HOW we do things. It consists of our norms (our Team Charter or agreements on how we do things. What’s acceptable and what’s not).

Our team culture is also shaped by our values. If we value quality, we will always make a point to review key pieces of communication before they go out the door. If we value experimentation, we may be very open as a team to things that don’t work as planned (note that I’m not even using the term failure).

Team culture also includes the visual and other elements which make us, us. This might be HOW we hold meetings, or the fact that we provide both positive and constructive feedback around new projects and initiatives. Visual elements might include a mascot or metaphors which help them team identify themselves. For example, a team may associate itself with a firecracker (being bold and making an impact) or a fire pit (bringing people together for collaboration and problem solving). What are the elements of your team culture which you want to make more pronounced or visible?

In a virtual or remote team, it can be key to focus in on being more explicit in taking time to articulate and share our team culture given that we may not be able to see it every day. It may be captured in our slides or stickers that are put on computers or notebooks. What structures do you want to use to make it visible?

For more on the topic of team culture check out these Teams365 blog posts.

Best,
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing
Phone (416)996-8326

Check out upcoming programs on our calendar!

As we step into the start of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.

Winter 2019 programs start this week including the Coaching Biz Growth Lab (an annual focus on coaching business development), GroupCoachingEssentials (8.75 CCEs), the Advanced Group and Team Coaching Practicum (10 CCEs) and the Virtual Facilitation Essentials program (8.5 CCEs) - geared to support you in creating more exceptional virtual conversations. Finally the Mentor Coaching Group for Winter 2020 will begin - aimed at coaches who are working towards their ACC, PCC or renewing.

TEAMS365 #2205 – 20 for 2020 – Day 13: Effective Virtual Conversations Tip 127 : Remote Team Culture

1/13/2020

This week’s Effective Virtual Conversations Tip explores the topic of building team culture. Creating a strong team culture as a remote team is of benefit in many ways. First, it helps boost a sense of identify and belonging. Many remote workers today feel isolated or disconnected. A strong team culture can be one element in helping people feel connected to others and to a bigger purpose.
Team culture consists of several elements including HOW we do things. Our team culture includes our agreements, our norms – what’s acceptable and what’s not, our values (which help with decision making, prioritizing, as well as the more visible elements of culture – the way we sign our emails, how we hold meetings, plus any other team differentiators.

In addition to boosting a sense of belonging, team culture is critical when remote team members may be part of multiple teams. For example, if I am part of a Central North America Team, as well as being part of the learning team. The learning team may have values around communication, expedience, learning and experimentation. This may translate to agreements around how fast we communicate, how we share alternative points of view, and how much autonomy we have in getting things done. A strong team culture will help us understand these elements as well.

Given that my learning team culture is distinct from the North American team culture, I can differentiate in the different relationships, meetings and tasks what’s important. In contrast, the NA team may value metrics, efficiency (different than expedience), business cases, and brevity. What is prioritized and what is expected will be different.

Culture in a remote space can be invisible unless we make a point of making it visible and tangible. It can be seen in our processes, our communication, our language and even branding. Making it as explicit as possible, and naming it is also an important part of remote team success.

What can you be doing to make your remote team or organizational culture more visible and intentional?

For more on culture, check out the past posts I have written on Team Culture.

Enjoy!
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing
Phone (416)996-8326

As we step into the start of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.

Winter 2019 programs start this week including the Coaching Biz Growth Lab (an annual focus on coaching business development), GroupCoachingEssentials (8.75 CCEs), the Advanced Group and Team Coaching Practicum (10 CCEs) and the Virtual Facilitation Essentials program (8.5 CCEs) - geared to support you in creating more exceptional virtual conversations. Finally the Mentor Coaching Group for Winter 2020 will begin - aimed at coaches who are working towards their ACC, PCC or renewing.

TEAMS365 #2159 – Thursday November 29: Team Building Tip 263: Remote Work Enabler: Expectations

11/28/2019

It’s Thursday and while some are celebrating Thanksgiving, many of us have a regular day of work. This week’s Team Building Tip is a “Remote Work Enabler”. Throughout the upcoming weeks I’ll be including a number of special items to keep in mind to help your remote team THRIVE, not just SURVIVE!

The first remote work enabler I wanted to point to was that of expectation. In a remote team, we may be part of multiple matrix relationships, which makes it even more important for us to be clear on our expectations about HOW THINGS ARE DONE.

Teams can benefit from taking time to create a WAYS OF WORKING, or Team Agreements about how they will operate together.

What are the team expectations around?:

Showing up for meetings
Focus at meetings
Being prepared
Being punctual
Quality of work
Surfacing issues
Addressing difficult conversations
How you interact with each other
Share information
Connect with others outside of the organization
Participate in ongoing learning

Each one of these could spark a conversation around multiple factors.

When expectations are not clear we run the risk of doing things differently, having varied output, and most importantly, creating assumptions that might not be founded. These can have the most detrimental impact in the long run.
As a team, what do expectations do you want to make clear?

Best wishes,
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Writing
Phone (416)996-8326

As we step into the end of the year, get your planning on with the PlanDoTrack Workbook and Planner or Coaching Business Builder
Looking to enhance your virtual conversations? Webinars? Pick up a copy of Effective Virtual Conversations at Amazon.