Some initial ideas to minimize distractions may include:
Creating "focused work" periods. Whether it's 30 or 60 minutes a day, focused times, which have no immediate distraction allow us to get things done. Many studies find that our immediate productivity can be boosted by giving projects time windows and a time frame. The Pomodoro technique is one example of accelerating productivity. It posits that focused activity for 25 minutes can be followed by a 5 minute break. Read more about the Pomodoro Technique from its' creator here.
Become ruthless with meetings. Moving the needle on meetings may be a goal for many teams today. If you have not yet downloaded a copy of my bookmark for my newest book - Effective Virtual Conversations - on making virtual meetings more effective, download it here. It includes 8 Questions you will want to ask yourself before every meeting.
An initial question to ask yourself this year is "is a meeting the best way to communicate this information or is there a better way?
Closing email and other app windows at different parts of the day. While it may not always be possible to turn off email for extended periods, it is important to have blocks of time where we are able to focus solely on the task at hand. Providing small work areas for individual and/or groups to meet in for the important pieces of work are critical. It may take a few minutes to get into the flow of these projects, and scheduling in time on a regular basis to have focused work time, is useful in breaking the cycle of ongoing disruption.
Ask yourself if you need to interrupt someone before you immediately hit send on an email which could be delayed, or bundled with some of the other questions you have.
Where does your team get distracted at present? What small, but consistent changes would make a difference to the way you are working?
Stay tuned throughout the year for more productivity tips.
Enjoy your weekend!
Potentials Realized |Reconnecting Workspaces | Group Coaching Essentials
Team and Leadership Development | Coaching | Retreats
Follow us on Instagram @ReconnectingWorkspaces
Check out my TEDx talk - Virtual, Remote and Hybrid Checklist
Looking to bring your workplaces back together, whether you are remote, hybrid, or face-to-face? Pick up a copy of my book, Reconnecting Workspaces, at Amazon