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Teams365 Blog

Daily tips, tools and blog posts for leaders and their teams. Daily posts since January 2014. The Teams365 blog is brought to you by Jennifer Britton, founder of Potentials Realized, and author of Effective Group Coaching and From One to Many: Best Practices for Team and Group Coaching.

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#Teams3665: Day 23 of the 24 for 24: Keep on Going!

1/23/2024

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As I have shared in this series, the foundation for the PlanDoTrack productivity series is Daily Steps + Consistent Action = Momentum. What’s going to keep your rhythm of 24 minutes a day of focus on something important? Are you finding a certain period of the day that you are focusing on your work (i.e. see yesterday’s Day 22 post), or are you setting an alarm to get things going?

What are some key ideas for keeping momentum around important tasks?

Maintaining momentum around your routines and goals throughout the year can be challenging, but with the right strategies, you can stay focused and motivated.

Here are 10 tips to help you keep the momentum going:
1.Set Realistic Goals: Ensure your goals are realistic and achievable. Break them down into smaller, manageable tasks. Realistic goals are more likely to keep you motivated as you make steady progress.

2.Create a Clear Plan: Develop a detailed plan outlining the steps you need to take to reach your goals. Having a clear roadmap will make it easier to stay on track and navigate challenges.

3.Prioritize Tasks: Identify the most important tasks that align with your goals. Focus on high-priority items first to ensure you're making meaningful progress and not getting bogged down by less critical activities.

4.Establish a Routine: Build a consistent daily or weekly routine that incorporates time for working on your goals. Consistency helps reinforce positive habits and makes it easier to stay committed.

5.Celebrate Small Wins: Acknowledge and celebrate your achievements, no matter how small. Recognizing your progress boosts morale and reinforces the idea that your efforts are paying off.

6.Stay Flexible: Life is unpredictable, and unexpected events may arise. Be adaptable and willing to adjust your plans when necessary. This flexibility can help you overcome obstacles without losing momentum.

7.Find an Accountability Partner: Share your goals with someone you trust and ask them to be your accountability partner. Regular check-ins can provide support, encouragement, and a sense of responsibility to stay on track.

8.Review and Adjust: Regularly review your progress and assess what's working and what isn't. If certain strategies or routines are not effective, be willing to make adjustments to keep moving forward.

9.Incorporate Breaks: Avoid burnout by incorporating breaks into your routine. Taking short breaks can refresh your mind and prevent fatigue, helping you maintain energy and enthusiasm for your goals.

10.Visualize Success: Visualize yourself achieving your goals. Create a mental image of the positive outcomes and benefits. This can serve as a powerful motivator, especially during challenging times.

Remember that maintaining momentum is about consistency and often small daily steps By implementing these tips, you can build a strong foundation for success and keep moving toward your goals throughout the year.



Follow the 90 Day Guide for Success series at Tiktok
Jennifer Britton, MES, ACTC – PCC, CHRL, CPT
CEO, Head Coach and Author
Potentials Realized | Group Coaching Essentials
Leadership | Teamwork | Coaching
Contact: 1-416-996-8326
Email: [email protected]
Instagram:@ReconnectingWorkspaces @CoachingBusinessBuilder

Pick up a copy of Reconnecting Workspaces: Pathways to Thrive in the Virtual, Remote and Hybrid World at Amazon – https://bit.ly/reconnectingworkspaces.

heck out my latest TEDx talk – Coaching Teams Through Chaos at https://www.ted.com/talks/jennifer_britton_coaching_teams_through_chaos

​Set up a call with myself or my team to learn more about how we can support you through our award-winning ICF CCE approved Coach Training program, a TEAM Day or support for your hybrid leadership development– https://calendly.com/potentials-realized/group-coaching-essentials
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teams 365 #3485: Flashback Friday #TEAMS365 #1807  - PRODUCTIVITY HACK 3 – KNOW WHERE YOU ARE GETTING YOUR RESULTS 80/20

7/21/2023

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​As you consider your work or business right now, where are you getting your results?
The Pareto Principle asserts that you get a bulk of your results from a significant part of your work. It’s also known as the 80/20 rule, specifying that you get 80% of you results from 20% of your activities.
​
Activity:
Identify the key tasks and activities you undertake on regular basis. At this time of year you may want to identify the top 20 activities you have undertaken this week, or this month.

Looking at each activity at a time, which ones are giving you results?
Which activities are taking a lot of time, but not leading to results?

Be careful here as sometimes our actions do not translate into results right away. For example, speaking at an annual conference may not lead to immediate business, however, it could lead to some new connections with decision makers or visibility in your field.

Do a litmus test of what activities are important for planting the seed for longer term initiatives.

As you look at your list of high-impact activities, where are they scheduled?
As you look to lower yielding activities, what can you do to minimize them, outsource them or delegate them? These are activities which may need to be said NO to on the longer term.

As with any activity in time management, we need to put this into practice. What will you do to regularly review this?

Best,
​Jennifer
Jennifer Britton – Potentials Realized 
Author of multiple books including Effective Virtual Conversations (2017), Coaching Business Builder (2018) and From One to Many: Best Practices for Team and Group Coaching (2013)
Follow along with the #90DaysPlanDoTrack series over at Instagram @CoachingBizBuilder 
Coming December 14, 2018 – PlanDoTrack Workbook and Planner - Pre-order a copy today on Amazon
Join us for a year-end virtual planning retreat!
​​​​​​Jennifer Britton
Potentials Realized |Reconnecting Workspaces | Group Coaching Essentials 
Team and Leadership Development | Coaching | Retreats
Follow us on Instagram @ReconnectingWorkspaces
Phone: (416)996-8326
 
Check out my TEDx talk

Looking to bring your workplaces back together, whether you are remote, hybrid, or face-to-face? Pick up a copy of my new book, Reconnecting Workspaces, at Amazon.
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#TEams365 #3106 - 5 Productivity tips for Remote and Hybrid Teams

7/7/2022

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As indicated at the start of Chapter 18 in Reconnecting Workspaces, everyone on virtual teams will benefit from enhanced skills and practices in the areas of time management and personal productivity. It is not only for leaders or business owners, but for everyone.
Here are five things which support accelerated work in the virtual space.
1. Helping team members learn to leverage their own work: Help team members become better with prioritization. Embrace tools such as sprints (working in shorter periods), time trackers, task lists, and Learning to Say No. It may also involve identifying collaborative partners.

These tips should be read in line with tips around etiquette and systems in Chapter 7 which balance off the personal and technical side of time management.


2. Circadian rhythms: Know when you are at your best. Also known as the science of time, chronobiology studies the circadian rhythms of a person.
At what time of your day are you at your prime?
When is it important to downshift?

3. Knowing where people are spending their time: For many years I have supported individuals, teams, and groups exploring their time through an activity called the time tracker. It gives people a sense of how much time people really are spending on tasks. Many of us get surprised when we find out where our time actually goes. One of the first steps in time management is getting a sense of where you actually spend your time.

In 15- to 30-minute blocks every day, note down what you are doing. This might include commuting, in meetings, taking the kids to tennis, meals, recreation, strategic work, one-on[1]ones with team members, etc. At the end of the week, tally up where your time has been spent.

Questions to consider:
• What do you notice about where your time is being spent?
• Any surprises?
• What’s significant?
• What needs to be changed?
• How does this week differ from other weeks?
• What would be one change you’d like to commit to for the next week? What impact could this have?

There are a number of different ways you can now track your time: old school using paper and pen, as well as apps. If you have a copy of PlanDoTrack or Coaching Business Builder, be sure to work through your trackers in the workbook/planners.

4. Systematize: There are many things we do in any given work day. Some tasks which are fraught with repetition could be automated (think bills), while others we do one way because we always have.

What are the systems which could benefit the team? Areas you can explore which might need attention:
• Planning times
• Meeting times
• Deep work times
• Commute times
• Reporting times
• Times during which you are having to overwork for team meetings and team events
• Email management—what really needs copying in
• Translation times

Check out Chapter 3 of Coaching Business Builder or PlanDoTrack for more on this topic. 

5. Getting active, and not always being chained to the desk. It’s commonly asserted in remote work that “sitting is the new smoking.” A sedentary lifestyle can have many impacts. 

Regular movement for virtual team members is important. Make things active—our brains flourish when they are hydrated. We need to move as well.

As Thoreau wrote, “Methinks that the moment my legs begin to move, my thoughts begin to flow.” 

Studies on movement and the brain have seen that walking helps to boost brain connections and boosts memory and attention.

Exposure to nature also has been seen to have a boost, particularly in the first five minutes.

The same article links to many global studies which have found that time spent in nature helps with focus, creativity, and longevity.

Enjoy the flow!
​Jennifer

​Jennifer Britton
Potentials Realized |Reconnecting Workspaces | Group Coaching Essentials 
Team and Leadership Development | Coaching | Retreats
Follow us on Instagram @ReconnectingWorkspaces
Phone: (416)996-8326
 
Check out my TEDx talk - Virtual, Remote and Hybrid Checklist
 
Looking to bring your workplaces back together, whether you are remote, hybrid, or face-to-face? Pick up a copy of my book, Reconnecting Workspaces, at Amazon.
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TEAMS365 #2557 – The Year in Review – Key Themes for 2020 at the Teams365 Blog

12/30/2020

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As we go to wrap up the year, I wanted to take a look back at the many different focus areas here at the blog during 2020.  Some of you may know that this blog started as an experiment for me back on January 1st, 2014. I wanted to see what would happen if I dedicated time every day to writing. More than 2500 blog posts later, and several other books which were borne through this writing, the Teams365 blog continues to go strong.

As someone who has written about remote work for many years, 2020 brought it in, in volume. If you didn’t take a look at yesterday’s post around the Top 10 podcast episodes from the Remote Pathways for 2020, please take a look.
 
Some of the key themes we touched on this year included:
  • Team Effectiveness in the Remote Space
  • Virtual Productivity
  • Leading in Disruption
  • Leadership
  • Standing Out Virtually in the Remote Space
  • Remote Work Foundations
  • Team Essentials

I also continued with the regular weekly series as well, including:
  • Monday’s Effective Virtual Conversations tips AND the more recent Stand Out Virtually Ideas
  • Thursday’s Team Building Tips – Questions to incorporate into your work
  • Friday’s Flashback – dipping into more than 52 past posts
  • Saturday’s Weekly Journaling Prompts – what have you enjoyed about these?

​I look forward to continuing to provide blogs and posts into 2021!
 
With best wishes,
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2556 – Top 10 Remote Pathways Podcast Episodes for 2020

12/29/2020

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One of my favorite creative projects this past 18 months has been the creation and launch of the Remote Pathways podcast. It’s been warmly embraced by listeners globally. The Remote Pathways Podcast explores the PEOPLE, PLACES and PROCESSES to REMOTE WORK.

I thought it would be interesting to share with you our top 10 episodes for 2020. Here’s what we, and our listeners, LOVED listening to:
  • Trust Safety And Connection (Still the #1 listen!) (Episode 13) 
  • Conflict the Remote Space – Episode 10 
  • Enneagram with Teresa McCloy (Episode 14) 
  • Strengths in the Remote Space (Episode 8) 
  • Every Professional is a Leader in the Remote Space (Episode 17) 
  • Remote Workplace Mindset and Wellness Vision with Special Guest Jennifer Grote (Episode 24) 
  • Team Effectiveness (Episode 15) 
  • Workplace Productivity, Projects and Leadership with Cindy Hooker 
  • Pivot with Kristin Winkle-Beck (Episode 26) 
  • Mentoring with Susan Coombs (Episode 10)  
  • Co-Working in the Remote Space 

Enjoy!
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2534 - Stand Out Virtually Principle #4– Strong Hand on Process

12/7/2020

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Welcome back to another Stand Out Virtually Principle – Strong Hand on Process.  Key to remote work success is having a “Strong Hand on Process” or in others’ words, being very clear around elements such as:
  • Expectations
  • Agreement
  • Purpose
  • Clarity
  • Focus

​What else would you add?

Enjoy!
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2529 - 8 Activities To Be Sure to Slate in This Month

12/2/2020

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This month’s focus at the blog is going to be all about winding down the year. While it’s not a usual year by any means there are a number of key activities you might want to undertake this month. Consider if you have scheduled the following:
  1. Team one-on-one meetings – check out the recent post on 10 areas to explore in your year end 1-1s 
  2. Time to wrap up the most important projects for 1-1
  3. Reflection time to consider learning
  4. Planning time for 2021 (even though your planning window may not be the same as always, it is important to connect around these). Consider business and personal goals.
  5. Budget time
  6. Outreach to customers (virtually)
  7. Outreach to stakeholders and other partners (virtually)
  8. Time to downshift and recharge. I think we’d all agree that this year has been anything but usual. What do you want to do to create a pause and renewal time for yourself?

​Is there anything else you want to make sure you leave time for this year, other than time with your loved ones?

Best,
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2528 – Starting a New Month, November Reflections, & Starting to Wind Down the Year

12/1/2020

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Here we are at December. It’s hard to believe that we are here already. Given that it’s a new month, let’s take a moment to build in a reflective pause to capture the learning.  I hope that you’ll earmark 15 minutes to work through today’s questions:
​
Reflecting on the month of November:
  • What were my major achievements this past month?
  • What do I want to celebrate?
  • As I consider my goals (and resolutions) I made at the start of the year, how am I doing with these on a scale of 1-10? Which ones are becoming new habits or something I can check off?
  • Which goals need to be let go of or changed?
  • What habits have supported me this past month?
  • As a leader, what have I noticed about my team this past month?
  • As a leader, what notes should I make about performance issues? (if I haven't done it already!)
  • The thing that has helped me be most productive this month has been ______
  • The thing that has helped me be most successful this month has been ______
  • The thing that has helped me be happiest this month has been ________
  • The thing that has helped me be most healthy has been _______
  • What have I noticed about my work/productivity/results and/or relationships during the winter months (if you are in the northern hemisphere) or summer (if you are in the southern hemisphere)?
  • How I’m doing with my theme of the year (how I am living it, embodying it)?

Looking ahead to December:
  • The one thing I am committed to completing this month is…
  • The project I want to get started…
  • The project I most want to wrap up is...
  • My priorities are:
  • Our team priorities are:
  • My goals are:
  • My teams goals are:
  • I want to...
  • I'll be really happy at the end of December or/the year when….

All the best,
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2509 - Team Building Tip 269

11/12/2020

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This week’s Team Building Tip gets you to think about “What’s an energy booster?” From zoom fatigue to decision fatigue, 2020 is unlikely to go down as a year of too much energy.
​
This week have some discussion as to what can be an energy booster for you as a team. Consider the following:
  • Incorporate a mindfulness technique – breathwork, yoga or even a simple stretch!
  • Bring in a guest speaker
  • Co-work together – i.e. earmark a 2 hour block where you work live and real-time with others while working on different tasks. You might check in at the top of each hour.
  • Do a fun task together – ie Do a Cook Off and cook a meal together
  • Play a round of bingo
  • Attend an escape room virtually
 
What else could boost your energy quickly as a team?

Best wishes,
​Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2499 EVC Tip #174 – Micro-meetings

11/2/2020

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This week’s Effective Virtual Conversations tip gets you to think about the concept of Micro-meetings. What’s a micro-meeting you ask? A short, meeting burst which is often held on a regular basis, compared to the longer, more drawn out conversations you may be considering with meetings.

What’s the value of a micro-meeting? Given the remote space, and virtual world of work these days, our worlds can shift and change quite dramatically in the course of the week, without our colleagues seeing it unfold in front of them.

What are the elements needed for a micro-meeting to work well?
  • Time earmarked for the conversation on a regular basis. This may mean daily, or every few days, rather than weekly or even monthly. The value of meeting more frequently often means that you don’t have to cover as many topics, or don’t have to spend as much time on updates, given that calls are more frequent.
  • A specific topic. Trying to bite off too much in one meeting doesn’t work well. Have a focus, and possibly a micro-agenda – i.e. topic of the day or different days earmarked for different topics
  • A system so that notes and takeaways are focused on. This might include things like using a Kanban board, to help you keep on focus.
  • A system so everyone owns the meeting. If meetings fall to only one person on the team, it’s likely that it becomes “their” thing, rather than the entire “team’s” focus. What are you doing to ensure that everyone on the team OWNS it?

Enjoy your focus today on this. What else is important to note?

Best,
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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    Jennifer Britton - Known for her writing and work in the areas of remote and virtual teamwork, leadership, team and group coaching, Jenn is the founder of Potentials Realized, and a former team leader with global organizations including the UN. She is passionate about helping teams and organizations to do their best work. Potentials Realized is a performance improvement company providing training, coaching and facilitation services. We specialize in support to virtual teams, remote work, and virtual facilitation, in addition to our award-winning coaching  and program design services.

    Visit our on-demand courses for team leaders and team members here.

    All blog posts are Copyright 2014-2025.  Jennifer Britton, All Rights Reserved.


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