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Daily tips, tools and blog posts for leaders and their teams. Daily posts since January 2014. The Teams365 blog is brought to you by Jennifer Britton, founder of Potentials Realized, and author of Effective Group Coaching and From One to Many: Best Practices for Team and Group Coaching.

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Teams 365 #3414: How to work when competing priorities are assigned

5/10/2023

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In the workplace, it's common to receive multiple assignments or tasks that all require attention and have competing priorities. It can be challenging to navigate these priorities and complete everything on time, without sacrificing quality or missing deadlines. In this blog post, we will explore how to work with competing priorities assigned.
​
  1. Prioritize tasks The first step in working with competing priorities is to prioritize tasks. Assess the urgency and importance of each task and rank them in order of priority. Consider the potential impact of not completing a task on time or how it affects other tasks in your workload.
  2. Communicate with stakeholders It's crucial to communicate with stakeholders, such as managers or team members, about competing priorities. Let them know about the tasks assigned to you and the deadlines for each. If deadlines are unreasonable, try to negotiate a more realistic timeline or suggest prioritizing certain tasks over others.
  3. Break tasks into smaller, manageable pieces Breaking tasks into smaller, manageable pieces can help you tackle each one systematically. Consider breaking tasks into smaller sub-tasks with their deadlines. This approach can help you focus on completing each piece one at a time, which can make the workload less overwhelming.
  4. Time management Effective time management is essential when working with competing priorities. Consider using time management tools like calendars, task lists, or reminder apps to help you manage your time efficiently. Block out specific times for working on each task, and prioritize accordingly.
  5. Be flexible It's essential to be flexible when working with competing priorities. Sometimes, unexpected tasks or deadlines may arise, and you need to adjust your workload accordingly. Consider adapting your schedule, seeking help from colleagues, or discussing changes with stakeholders.
  6. Take breaks and manage stress Working with competing priorities can be stressful and exhausting. It's crucial to take regular breaks, manage stress, and practice self-care. Take time to step away from work, exercise, or engage in activities that help you relax and rejuvenate.

In conclusion, working with competing priorities can be a challenge in the workplace. By prioritizing tasks, communicating with stakeholders, breaking tasks into smaller pieces, managing time, being flexible, and taking breaks, you can navigate this challenge effectively. Remember, it's all about finding the right balance between productivity and self-care, so take care of yourself, and your productivity will thrive.
​​​Jennifer Britton
Potentials Realized |Reconnecting Workspaces | Group Coaching Essentials 
Team and Leadership Development | Coaching | Retreats
Follow us on Instagram @ReconnectingWorkspaces
Phone: (416)996-8326
 
Check out my TEDx talk

Looking to bring your workplaces back together, whether you are remote, hybrid, or face-to-face? Pick up a copy of my new book, Reconnecting Workspaces, at Amazon.
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#teams365 #3098 Prioritization

6/29/2022

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As we step into the heart of summer, what are your priorities? It’s easy for things to get off-kilter in the summer months (for those in the Northern Hemisphere). What’s important for you to focus on right now? With this in mind, I thought it would be useful to reach back to the Remote Pathways Weekly Series with Week 33’s focus on Prioritization - 52 WEEKS: WEEK 33 - Prioritization #priorities - REMOTE PATHWAYS
Focus Question: What do you want to focus on today?

Description
There are many competing priorities in a business. What are the things you want to focus on today? This week?

As solopreneurs, it’s unlikely that our To-Do list will ever be complete. We can overwork ourselves to the point of burn out.

As virtual and remote professionals the issue of prioritization takes on immense significance given that we are likely to be part of multiple teams, working across different time zones, with each team and leader having different priorities. Having to work more autonomously, and independently, we also can benefit from prioritizing what’s important from the “bigger picture” of what’s on our desk at any given moment of time.
​
In Coaching Business Builder and PlanDoTrack, I share four different prioritization tools which will help you identify what is going to give you more focus:
1. The Strategic Issues Mapping
2. The SWOT
3. Covey’s Urgent/Important Matrix
4. Urgency/Importance Matrix
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It can be useful to adjust our lists and tasks laying them out in different ways get different perspectives. Here are several ways to slice up your current list:
Make a list of the most important tasks you have on your plate right now. Assign them a weighting in terms of a 1-10.
Then look at the original list again and distribute them according to whether it’s something you can DO, DELEGATE, DEFER or DUMP. Now renumber them again. Assign those that can be deferred to a new list or schedule them in. Dump items need to get dumped. Delegate those onwards that you can. What do you notice now?
 
If you are doing some longer-term planning, refer to the SWOT and/or Strategic Issues Mapping which you’ll find in PlanDoTrack If you are feeling overwhelmed, stuck or working on immediate priorities consider using the other prioritization tools.
 
For more on this topic check out
Pages 118 to 125 of the PlanDoTrack Workbook and Planner. These sections cover the topics of Time Management and Personal Productivity for the Virutal and Remote Professional.
Jennifer Britton
Potentials Realized |Reconnecting Workspaces | Group Coaching Essentials 
Team and Leadership Development | Coaching | Retreats
Follow us on Instagram @ReconnectingWorkspaces
Phone: (416)996-8326
 
Check out my TEDx talk
 
Looking to bring your workplaces back together, whether you are remote, hybrid, or face-to-face? Pick up a copy of my new book, Reconnecting Workspaces, at Amazon.
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TEAMS365 #2538 – Flashback Friday – Six Things Virtual Workers Need

12/11/2020

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I’m reaching back to Teams365 1245 which covered a number of elements all remote workers need. Given that most of us will be working this way for the next while, it’s a good reminder before we step into the holidays to see what is important. Consider reviewing these items within the team – is everyone clear on them?
  • Clarity regarding reporting relationships. Who are they to report to on what issues? When is reporting required? If matrix reporting relationships exist, what do they report to whom? What issues need to be co-reported?
  • Clarity regarding expectations regarding working – Hours, approaches, breaks, how to log and share work etc.
  • The technology and ability to connect with others in the team and across the organization. Working remote can be a lonely endeavor and just as social time is important for face to face teams, so is face to face for virtual team.
  • Regular check-ins and feedback. Regular check-ins and feedback may revolve around the questions:
    • How’s it going?
    • What’s working? What’s not?
    • What support do you need?
    • What are your current priorities?
    • What resources do you need in order to get the results you need?
  • Platforms so they can see each other and connect with their team. This could include regular virtual potlucks where the team actually connects for a meal from each of their locations. It could also include face-to-face time – quarterly or on a regular basis.
  • Clarity regarding how to flag issues: What issues to raise and when. Who should they be flagging issues to? When is the team leader available and how?

​Enjoy the conversation!
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2528 – Starting a New Month, November Reflections, & Starting to Wind Down the Year

12/1/2020

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Here we are at December. It’s hard to believe that we are here already. Given that it’s a new month, let’s take a moment to build in a reflective pause to capture the learning.  I hope that you’ll earmark 15 minutes to work through today’s questions:
​
Reflecting on the month of November:
  • What were my major achievements this past month?
  • What do I want to celebrate?
  • As I consider my goals (and resolutions) I made at the start of the year, how am I doing with these on a scale of 1-10? Which ones are becoming new habits or something I can check off?
  • Which goals need to be let go of or changed?
  • What habits have supported me this past month?
  • As a leader, what have I noticed about my team this past month?
  • As a leader, what notes should I make about performance issues? (if I haven't done it already!)
  • The thing that has helped me be most productive this month has been ______
  • The thing that has helped me be most successful this month has been ______
  • The thing that has helped me be happiest this month has been ________
  • The thing that has helped me be most healthy has been _______
  • What have I noticed about my work/productivity/results and/or relationships during the winter months (if you are in the northern hemisphere) or summer (if you are in the southern hemisphere)?
  • How I’m doing with my theme of the year (how I am living it, embodying it)?

Looking ahead to December:
  • The one thing I am committed to completing this month is…
  • The project I want to get started…
  • The project I most want to wrap up is...
  • My priorities are:
  • Our team priorities are:
  • My goals are:
  • My teams goals are:
  • I want to...
  • I'll be really happy at the end of December or/the year when….

All the best,
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2524 – Flashback Friday – Year-end 1-1 Questions

11/27/2020

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This week as part of the Flashback Friday series I am reaching back to the November 27th, 2018 post. I think you’ll find this valuable as we step into the new year.

It’s that time where we start rolling into year end conversations, holding one on ones (coaching conversations) individually and with the team.

As we move into the end of the year, it is invaluable to schedule some one on one time with each team member. Today’s post includes a selection of 18 questions you might include in those conversations (pick and choose as appropriate). Great year end conversations help to create a pause to reflect achievements, synthesize learning and look ahead to the future.
​
You may want to incorporate these questions into your conversation:
  1. What are the key achievements you have been most proud of this year?
  2. What projects worked well?
  3. Which projects didn’t go so well?
  4. What was your learning there?
  5. What connections/relationships have been most valuable this year?
  6. Which relationships need attention next year?
  7. What’s been your biggest learning this year? What experiences provided that?
  8. What has worked well with the team this year? What hasn’t?
  9. What feedback do you have for me as the leader? (What’s worked and what hasn’t)
  10. What’s one suggestion for how we could do things differently as a team next year?

Looking ahead to next year:
  1. What are you excited about?
  2. What habits do you want to cultivate or lean into?
  3. What do you want to do to keep growing your skills?
  4. By December 31, 2019 what do you hope you will have achieved? OR by January 1, 2020, what do you hope you will have achieved? (Notice the impact of the difference one day makes!  Yes, we are wrapping up a decade next year)
  5. What are your top 3 priorities next year?
  6. What feedback and support are you looking for?
  7. What would be useful in terms of our 1-1 time?
  8. What else is going to help you do your best work?

What else do you like to ask at this time of the year? Please let us know by sharing in the comments below.

Best wishes,
​Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS354 #2520 - Stand Out Virtually Principle 2 – Take a Stand

11/23/2020

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With so much noise in the virtual space, it is not only important to be consistent, it is also important to take a stand around what’s important to you?

What are you committed to creating in your work, no matter what?

What is the stand you are taking?

Late 2019, I put my stake in the ground for creating and holding the space for virtual and remote professionals globally to do their best work. Through training, coaching, the Remote Pathways podcast and my writing, my goal is to reach, and impact 795,000 remote professionals by the end of 2021.

My commitment has not just been shaped in the last year, but rather the last 3 decades of my career. From leading teams in the remote space from most of the 1990s, to establishing a virtual business back in 2004, working in the virtual and remote space has been a big part of my passion and my focus.

Well before this year’s pandemic, my focus on global connections and mitigating environmental impact where driving forces for my choices around virtual work.

My stand is that remote work and virtual conversations are an essential part of the fabric of work. Even when we can work in other ways, I do believe that these are here to stay.

As you consider your work and your calling, what is important for you to focus on? What are you passionate about taking a stand around?

Best wishes,
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2518 – Weekly Journaling Prompt 130

11/21/2020

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This week’s Weekly Journaling Prompt gets you to consider the question: “Elements which are important”. As we start winding down the year, I hope that this question is a useful one for you to consider.

Think about the elements in your:
  • Work
  • Relationships
  • Family
  • Life
  • Home
  • Community

What are the elements which are important for you? What are you going to make sure you always have space for?

Enjoy the reflection!
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2506 – EVC Tip #175: Keep It Simple!

11/9/2020

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Keep it simple has been a mantra of my work for three decades now. Whether it’s been navigating complexity in leading post-disaster management programming with the UN or supporting thousands of coaches to develop their own group coaching programming, “keep it simple” is key.

Think about today’s virtual context. People don’t want another slide or tidbit of information. They likely want to spend time in conversation and connection with others.

What are you doing to what I call “distill things down to the core” so the most important elements are present?

This may involve invoking the three-part rubric of “Need to Know, Nice to Know and Where to Go” (which I originally picked up as a great train-the-trainer tip from Bob Pike back in 2000 – thank you Bob!)

This week consider what you can do to keep things simple in your virtual programming. This might entail “keeping it simple” around:
  • Process
  • Instructions
  • The number of questions you ask
  • Post Work
  • The number of goals people are focusing on

I first wrote about “keeping things simple” back in Effective Group Coaching, and then again in From One to Many: Best Practices for Team and Group Coaching.

What else can you do to keep things simple?

Best wishes,
​Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2505 – Week in Review

11/8/2020

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How was your week? This week we covered a range of really important topics for today’s remote worker. It reflects some of the writing I am doing this month as part of NANOWRIMO – the National Novel Writing Month. It probably won’t be a surprize that I am writing about Standing Out Virtually.

This week we’ve explored the following topics:
  • Saturday – Weekly Journaling Prompt – 128 – “Elements which are key…”
  • Friday’s Flashback Friday to Stand Out Remotely
  • Thursday’s focus on the Team Building Question 268 – Celebrate!
  • Wednesday’s focus on Personal Branding – What are you signaling?
  • Tuesday’s focus on Motivators in the Remote Space
  • Monday’s focus on Micro-meetings

I hope that you enjoyed this week’s topics as much as I enjoyed writing about them. What are you enjoying right now? What’s going to move your work forward?

With best wishes
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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TEAMS365 #2504 - Weekly Journaling Prompt 128

11/7/2020

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Today’s journaling prompt gets you to consider the question “Elements which are key are…”

One of the themes I have as an anchor this fall is “Distill down to the core”. In remote work, most things are about simplification. It is about getting crystalized into what are the key elements.

This week you are invited to reflect on, and journal around, the question “Elements which are key are….”

What are the core elements?

This weekly journaling prompt flows well with an earlier post this week around Personal Branding. As you write out your key elements (for you, or a project) think about how that can influence the brand.

Enjoy your reflection and exploration around today’s question!
​
With best wishes,
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders 
Coaching Skills Training | Leadership Development | Teamwork
Growing Team Leaders, One Conversation at a Time™ in the Remote Space
Contact us to discuss leadership, coaching or performance needs for your and your team
Phone: (416)996-8326
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    Author


    Jennifer Britton - Known for her writing and work in the areas of remote and virtual teamwork, leadership, team and group coaching, Jenn is the founder of Potentials Realized, and a former team leader with global organizations including the UN. She is passionate about helping teams and organizations to do their best work. Potentials Realized is a performance improvement company providing training, coaching and facilitation services. We specialize in support to virtual teams, remote work, and virtual facilitation, in addition to our award-winning coaching  and program design services.

    Visit our on-demand courses for team leaders and team members here.

    All blog posts are Copyright 2014-2022.  Jennifer Britton, All Rights Reserved.


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