We tend to remember the start and end of things. This is called the latency and recency effect of the brain. Our first impressions are critical and when things get off to a wrong foot a lot of time can be spent bringing things back on course. One of the most important meetings team leaders will need to prepare for are kick-off meetings for new projects or initiatives.
I wanted to share five areas to consider as you go about prepping for your next kick off meeting, based on an earlier blog post from my BizToolkit blog :
"1. Who needs to be at the table or involved in the kick-off? Make a list. The RACI framework of stakeholder analysis can provide us with a useful framework to think through the multitude of potential players, partners and stakeholders. What happens if they are not represented from the start?
The RACI framework stands for:
R - Responsible: Who is responsible for executing the project?
A - Accountable: Who is accountable for results?
C - Consulted: Who needs to be consulted, and perhaps involved through the provision of knowledge, information, expertise?
I - Informed: Who needs to be informed - about the project, outcomes and results?
How are you involving a representation of these different players? What's the most effective channel for communication.
2. What needs to be communicated at kick-off?
3. What roles and responsibilities need to be identified or clarified? What other expectations need to be clarified?
4. Communication, Reporting and Evaluation - What ongoing communication, reporting and evaluation processes will you create? Who needs to be involved and when? What are the major milestones going to be?
5. Checking in on accountabilities - Accountability in today's business environment has become a Pandora's Box at times. What are the specific accountabilities each person/party has and how will this be measured? Who are they accountable to? What's expected in terms of reporting? What happens if things go off course? Failure to discuss this from the start can set a slippery slope for any project or initiative."
You can read the original post here.
"
I wanted to share five areas to consider as you go about prepping for your next kick off meeting, based on an earlier blog post from my BizToolkit blog :
"1. Who needs to be at the table or involved in the kick-off? Make a list. The RACI framework of stakeholder analysis can provide us with a useful framework to think through the multitude of potential players, partners and stakeholders. What happens if they are not represented from the start?
The RACI framework stands for:
R - Responsible: Who is responsible for executing the project?
A - Accountable: Who is accountable for results?
C - Consulted: Who needs to be consulted, and perhaps involved through the provision of knowledge, information, expertise?
I - Informed: Who needs to be informed - about the project, outcomes and results?
How are you involving a representation of these different players? What's the most effective channel for communication.
2. What needs to be communicated at kick-off?
3. What roles and responsibilities need to be identified or clarified? What other expectations need to be clarified?
4. Communication, Reporting and Evaluation - What ongoing communication, reporting and evaluation processes will you create? Who needs to be involved and when? What are the major milestones going to be?
5. Checking in on accountabilities - Accountability in today's business environment has become a Pandora's Box at times. What are the specific accountabilities each person/party has and how will this be measured? Who are they accountable to? What's expected in terms of reporting? What happens if things go off course? Failure to discuss this from the start can set a slippery slope for any project or initiative."
You can read the original post here.
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