As you set out to strengthen your meeting processes, ask yourself:
1. Is it a meeting that’s really necessary? We often think we need to meet for meeting’s sake. Is a meeting really necessary, or can it be covered in another way?
2. What is the purpose of the meeting? Is it to provide information? Invite discussion? Make a decision? Brainstorm? Coordinate across the team? Support learning? These are all very different reasons to hold meetings. Consider what is the purpose of the meeting?, and then what the best platform is, and who should be at the table. Does it even need to be a face-to-face meeting, or can it be completed some other way? For example, a learning event may be offsite or on WebEx/Zoom or other.
3. What outcome are we looking for? Without a clear direction, meetings can derail quickly. Has the outcome been circulated beforehand, so people can prepare with whatever is needed? As well, are they able to build in time based on the outcome?
4. What involvement are we asking for? Helping frame expectations is another key part of the process.
5. What can and should be done, prior to the call? Is there any preparatory work attendees need to do, or information they need to bring? Provide sufficient time and warning before the meeting for them to complete this. Then remind them of it before the call.”
(Excerpt: Day 53 | 90-DAY GUIDE FOR SUCCESS 90-DAY GUIDE FOR SUCCESS | Day 53 | pages 314-315, © Jennifer Britton, 2021. All Rights Reserved)
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