What are the tasks you want to streamline, automate or systematize – From accounting to processing your outreach, what can streamlined, automated or systematized?
What can be batched? The term cognitive switching refers to the processing needed (and associated) energy when we switch from one type of task to another. As I liken it, there can be a need to switch and reset parts of our brain. Think about the different flow you find when you are working with numbers? Or writing? Or creating something? Or reading something? What are the tasks you want to batch? When do you want to schedule them? Would it be useful to earmark a Friday afternoon to filing and financial info when your brain is tired? Or early morning for really important tasks that need to be completed?
What are the boundaries you want to create? If you are working remote, tech time and work time may need some adjustment to provide you with free space to
Fit in workout time. While our work out time and routine may look different today than it did last year, what are you doing to build in workout time? When does it happen? What will help you prioritize that it happens? Do you prefer doing it early morning? Lunch time (yes, we do need to take a lunch in the remote space)? Or at Night?
Give things a start and end – Just as Parkinson’s Rule asserts, tasks expand to the amount of time we give them. What are the time windows you have given on important tasks? For example, with a writing project, are you giving it a month for completion or two weeks? Some tasks can wind up extending onwards much longer. As you look to your major projects this month, what are the time windows you want to give them?
What else will help provide a frame and focus?
If you want to read more, check out this post: Remote Teams: 5 Things to Schedule Before Fall