#1 – Consider your audio – How clear is it? Are you using a good microphone? Is there any background noise?
#2 – Consider your lighting – When lighting is behind you your face may be shaded. It’s important to get lighting right so that you can be seen. Visual cues are key in the virtual space. Being able to read someone’s face is essential for building (and maintaining) trust. The best lighting is often created when a window is just in front of you, with muted light (I use a sunshade in my office to keep the light a little more diffuse).
#3 – Consider what visual cues will be useful – What are the elements you want to include in your meeting? What could be provided in a visual way?
#4 – What is your call to action – i.e. what do you want people to do afterwards? Make it as clear and focused as possible.
#5 – Always include a dial in number in case people have challenges accessing the call via their computer or app.
#6 – Keep to time – Don’t wait or everyone to show up because you don’t know if they will. Likewise, make sure you wrap up on time as well!
In addition to these 6 tips, always be asking the 8 Essential Virtual Meeting Questions I share in my book, Effective Virtual Conversations. The questions are:
- What’s the purpose?
- What takeaways do we want?
- Who needs to be on the call?
- What preparation is needed for us to be most effective in the meeting?
- What pace do we want in order to keep it engaging?
- What will help keep the focus?
- What’s absolutely essential? (versus what will be nice to cover or where can people go for more information around topics?)
- What follow up might be required?
Let us know what your favorite meeting tips are by sharing them over at the Virtual and Remote Visionaries Hub. You can find it here.