It’s estimated that some managers spend more than 40% of their day dealing with email. How much time to do you spend each day on email?
The issue for team leaders can be more complicated, especially given the fact that some of your team members will prefer to be communicated to by email.
The challenge with email is not only the volume, but also the intrusion and constant interruptions it creates.
Several months ago I introduced the 4 D approach to time management - Do it, dump it, defer it, delegate it. Microsoft has also adopted this approach for email management.
Another email management tip is to set up filters so that certain emails are filtered out of your direct inbox. Perhaps these are informational pieces, or communications (hopefully not our blog updates!)
Finally, consider color coding your email, different colors for different projects, urgency or contacts. This may be really useful for those that are more visually inclined.
Finally, what would it be like to turn off email for even an hour so you can concentrate? What about unplugging on your weekends? As it turns out according to a study by Randstad quoted in Forbes, 42% of professionals feel compelled to check email while on holiday. What does that say? You can check out the Forbes article at http://www.forbes.com/sites/kathryndill/2014/06/17/youre-probably-checking-your-work-email-on-vacation-but-you-shouldnt-be-study-shows/ .
Have a great week!
Jennifer Britton
Potentials Realized - Leadership | Teamwork | Coaching Skills Training for Leaders
Supporting Team Leaders One Conversation at a Time(TM)
Join us for an upcoming Teams365 Team Leader Coaching Group
OR The Team365 Team Leader Foundations Cohort starting September 11
(416)996-8326
The issue for team leaders can be more complicated, especially given the fact that some of your team members will prefer to be communicated to by email.
The challenge with email is not only the volume, but also the intrusion and constant interruptions it creates.
Several months ago I introduced the 4 D approach to time management - Do it, dump it, defer it, delegate it. Microsoft has also adopted this approach for email management.
Another email management tip is to set up filters so that certain emails are filtered out of your direct inbox. Perhaps these are informational pieces, or communications (hopefully not our blog updates!)
Finally, consider color coding your email, different colors for different projects, urgency or contacts. This may be really useful for those that are more visually inclined.
Finally, what would it be like to turn off email for even an hour so you can concentrate? What about unplugging on your weekends? As it turns out according to a study by Randstad quoted in Forbes, 42% of professionals feel compelled to check email while on holiday. What does that say? You can check out the Forbes article at http://www.forbes.com/sites/kathryndill/2014/06/17/youre-probably-checking-your-work-email-on-vacation-but-you-shouldnt-be-study-shows/ .
Have a great week!
Jennifer Britton
Potentials Realized - Leadership | Teamwork | Coaching Skills Training for Leaders
Supporting Team Leaders One Conversation at a Time(TM)
Join us for an upcoming Teams365 Team Leader Coaching Group
OR The Team365 Team Leader Foundations Cohort starting September 11
(416)996-8326
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