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Daily tips, tools and blog posts for leaders and their teams. Daily posts since January 2014. The Teams365 blog is brought to you by Jennifer Britton, founder of Potentials Realized, and author of Effective Group Coaching and From One to Many: Best Practices for Team and Group Coaching.

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TEAMS365 #2347 – Better Virtual Meetings

6/3/2020

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How much time are you spending in meetings these days? One of the greater pain points right now is virtual meetings. It’s a topic I covered in the April 2020 Effective Virtual Conversations newsletter. I thought it might be useful to share the 6 things you can put into practice right now to make your virtual meetings more effective:
​
Article:  Better Meetings - 6 Things You Can Do Right Now
Unfortunately, bad meetings and bad meeting etiquette have followed most of us to the virtual space. Consider these five areas to make the most of your meeting.

Consider these areas:
 
#1 - What do people ABSOLUTELY have to do before they join the meeting? Be very clear with any pre-work, input or reading/viewing that needs to happen, including a TIME FRAME. 
 
#2 - Who REALLY needs to be there? Many of us get pulled into meetings like a VORTEX. Who absolutely needs to be at the meeting to have input, make decisions etc?
 
#3 - Is a meeting REALLY what's needed? We often defer to large meetings as the best way. Could this be covered in a different way - i.e. a short video you put out if it's information, or something people can schedule and read.
 
#4 - Is it the best time of day? Consider your team and what they are juggling at the moment. The more traditional times of day (i.e. breakfast, lunch) may not necessarily be the best times for people to be meeting at the moment. 
 
#5 - Be clear with next steps and accountabilities.  Another big pitfall is not clearly confirming what agreements and accountabilities are. Have you confirmed and summarized what next steps are? Are you building in time at the start of the next meeting to check in or ensure that you have a running dashboard or reporting structure? This may be a role you want to assign in the meeting - not a note taker but a person who is noting accountabilities, action steps and who is doing it.
 
#6 - Leave time for the group to be able to note what steps they need to take and what's next for them. We've all been there - we move from one meeting to the next so, unless we leave a pause to note down next steps, accountabilities, we may forget when we next surface for a break.
 
#7 - Consider making a habit of wrapping up the meeting at the 50 minute mark or 25 minute mark so people can make it on time for their next meeting, with a little time to spare to shift gears and have a bio break.
 
For more on this topic, check out a recent article on Keeping Your Virtual Meetings on TRACK.
 
If you want to read the whole April 2020 newsletter, check it out here.

Want to receive it? Sign up here.

Enjoy!
Jennifer
Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Everything DiSC
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    Jennifer Britton - Known for her writing and work in the areas of remote and virtual teamwork, leadership, team and group coaching, Jenn is the founder of Potentials Realized, and a former team leader with global organizations including the UN. She is passionate about helping teams and organizations to do their best work. Potentials Realized is a performance improvement company providing training, coaching and facilitation services. We specialize in support to virtual teams, remote work, and virtual facilitation, in addition to our award-winning coaching  and program design services.

    Visit our on-demand courses for team leaders and team members here.

    All blog posts are Copyright 2014-2020.  Jennifer Britton, All Rights Reserved.


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