TEAMS365 #2254 - EVC Tip 134: 8 Essential Virtual Meeting Tips

Last week’s post got you to think about meetings and what’s going to help you keep them on track, especially if they are virtual. Part of the challenge to virtual calls is not only keeping them focused but making sure we also bring everyone’s voice into the room. There are a variety of techniques we can be leveraging to make sure that meetings are interactive and are not just a talking head.

In your next meeting, consider using the following elements:

• Visuals – What visuals are going to capture people’s attention? What will prompt or provoke some new thinking?
• Media – Have you created some music or video that will stimulate or prompt a different energy?
• Breakouts – If you are looking to bring people’s voices into the room, can you incorporate breakouts into the main room? Maybe different groups explore ideas around the varied topics you are exploring? Perhaps sub-groups meet in breakouts according to the topic they are interested in.
• Annotation – Annotation is often an underutilized way to bring peoples voices into the room.
• Chat – Get people to input and communicate via chat.

Also, like today’s post recommends, be sure to incorporate the 8 Essential Virtual Meeting Tips I share in Effective Virtual Conversations. This may include questions I term as the 8 Essential Virtual Meeting Questions:

1. What’s the purpose of the meeting?
2. What takeaways do we want?
3. Who needs to be on the call?
4. What preparation is needed for us to be most effective?
5. What pace to we want to keep it engaging?
6. What will help keep the focus?
7. What is absolutely essential to cover?
8. What follow up might be required?

(Source: Chapter 9, Effective Virtual Conversations, Jennifer Britton, Copyright 2017)

What are you going to do to make the most of your next meeting?

Best,
Jennifer

Jennifer Britton
Potentials Realized | Coaching Team Leaders | Remote Pathways Podcast
Team and Leadership Development | Coaching | Everything DiSC
Phone (416)996-8326

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