Four to five times a year I offer the Virtual Facilitation Essentials program, geared to provide leaders, trainers, facilitators and other professionals with tools to jazz up their virtual conversations – meetings, webinars and other virtual conversations.
It’s really important in virtual sessions to make things as visual, and visible, as possible. That’s why slides and photographs can be a great thing. While design and photography was probably not on your list of development activities as a leader, think about how photos and visuals shape:
- The stories of the team
- The memories of what you have achieved
- The emotions created
- Team identity
- What photos, images and visuals are you using in your team communication? Is there an opportunity to do more, or incorporate more in these areas?
I wanted to share a quick framework you might consider using and adapting for your next team meeting.
One of the things which is important for leaders of all kinds, virtual leaders especially, is to check for understanding in terms of what people are “taking away” from a call. Team meetings are usually our only live touchpoint as virtual and remote teams. Leveraging these opportunities for feedback and learning are key.
As part of my work as a presenter, I often incorporate a slide that looks like this, at the end of the presentation:
The icons represent our focus and takeaways.
I always like to build in time to hear from each person around:
- What are you next steps? (The feet icon)
- What has your learning been? (The scissors)
- What do you want to keep your eyes on (The magnifying glass)
- What will you take forward (the briefcase)
It’s highly unlikely that we get to hear from everyone, however, I can share this on the screen and have everyone use “annotation” and include their name to indicate what their responses are. We can then take a screen grab and circulate it as key learning from the meeting.
Once people get into the practice of this, it only takes a few minutes, yet it serves as a very powerful reminder of what we covered, and also accountability tool that peers and leaders can follow up on.
How might you use something like this in your work and/or virtual conversations?
Potentials Realized | Effective Virtual Conversations | Coaching Team Leaders
We provide team and leadership development support through coaching, consulting and training services
Author of several books including the 2018 Coaching Business Builder Workbook and Planner & Effective Virtual Conversations (2017)