Virtual facilitation ranges from meetings to conference calls to virtual team development sessions.
One of the more common mistakes in the virtual space is not having an agenda. Unlike the in-person world, once a call starts, it’s hard to pull someone into the room. Process often plays a key role, keeping things flowing and moving, in a structured way.
As I write in Effective Virtual Conversations: “Process is king in the virtual realm. It is important to have a plan which you share with others (so they can input into it before the meeting), and one that you refer to throughout the call so people know where you are and where you are going.” (Britton, 2017)
Creating an agenda in advance of the call which goes out to people and is also shaped by participants, ensures that you:
Have all the appropriate agenda items on the list.
Have done any pre-work or had any pre-discussions necessary prior to the meeting
Have the necessary people around the table who need to make a decision.
What meeting agendas do you create? What could use some attention or adjustment?