teams365 #3851: 5 Ways to Make Your Weekly Team Huddle More Focused

Too many meetings have been identified as a key challenge in today’s workspace. So what can we do to make the weekly team huddle more effective? Team huddles are a critical vehicle for connecting team members, clarifying focus, and sharing information amongst the team. Here are five suggestions for making these critical weekly team events more focused:
Here are five ways to bring more focus to your weekly team huddle:
1. Set a Clear Agenda

• Why it helps: An agenda keeps the meeting structured and ensures all important topics are covered.
  
• How to do it: Distribute the agenda in advance, highlighting key discussion points, time allocations, and desired outcomes for each item.
  

2. Assign Roles

• Why it helps: Assigning roles like timekeeper, note-taker, and facilitator ensures the meeting runs smoothly and stays on track.
  
• How to do it: Rotate roles among team members each week to encourage participation and shared responsibility.
  

3. Start with Wins and Priorities

• Why it helps: Beginning with positive achievements sets a constructive tone, and discussing priorities aligns the team on immediate goals.
  
• How to do it: Ask each team member to share a recent win and their top priority for the week. This creates a focused start and highlights key areas of attention.
  

4. Use a Visual Aid

• Why it helps: Visual aids like whiteboards, digital kanban boards, or project management tools make it easier to follow discussions and track progress.
  
• How to do it: Display the visual aid prominently during the meeting. Update it in real-time to reflect decisions and actions.
  

5. End with Action Items and Next Steps

• Why it helps: Clarifying action items ensures accountability and clear follow-through on tasks.
  
• How to do it: Summarize the action items, assign responsible team members, and set deadlines. Send a follow-up email with these details immediately after the meeting.
  

Implementing these strategies can make your weekly team huddles more focused, productive, and engaging.

Jennifer Britton, MES, ACTC – PCC, CHRL, CPT
CEO, Head Coach and Author
Potentials Realized | Group Coaching Essentials
Leadership | Teamwork | Coaching
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