First, create an agenda with timelines. A major meeting mistake is running over time. Give each item an allocated time AND
Two, stick to it! If issues can't be resolved/completed in time, make sure you do identify what the next steps are, and/or when you are going to return to address it. Balance the need to move forward with too quickly moving off issues. If you consistently do not find that you have time to address agenda items, you will need to adjust timelines and/or cut down on the number of items you are addressing and/or how many people are involved in the dialogue. Each additional person at the table can add time.
Three, make sure the right people are at the table. Are those who can make a decision there? Are all those who need to provide information and/or input there? Consider this question in advance so you don't need to reconvene or revisit the meeting item again.
Four, make a decision. It's very common for meetings to not clarify what the decisions are, and what next steps are. Everyone should be crystal clear as to what decisions have been made, who is responsible and what next steps are along with timelines and possibly resourcing. If decisions can't be taken, put a definite timeframe around it and how you will report back.
Five, FOCUS! Finally, keep a focus throughout the meeting time and with the process. It's tempting to launch into other items and social chit-chat. Keep this for once the meeting has formally been closed.
What other tips would you provide for keeping meetings on TARGET?
Have a great week, and stay tuned for our 10th cartoon in the Teams365 series in the next few weeks.
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